Ord 1990-100 - Laserfiche WebLink

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(5) "Records management" means the application of management techniques to the creation, use, mainten~ce, retention preservation, and disposal of records for the purposes of reducing the costs and improving the effic.iency of recordkeeping. The term includes the developmept of record control schedules, the management of filing: and information retrieval systems, the protection of essential and permanent records, the economical and space-effec.tive storage of inactive records, control over the creation and distribution of forms, reports, and correspondence, and the management of micrographics and electronic and other records storage systems. (6) "Records liaison officers" mean the persons designated under section 2-179. (7) "Records management c.ommittee" means the committee established in section 2-175. (8) "Records management officer" means the person designated in Section 2-174. (9) "Rec.ords management plan" means the plan developed under Section 2-176. (10) "Retention period" means the minimum time that must pass after the creation, recording, or receipt of a record, or the fulfillment of certain actions associated with a record before it is eligible for destruction. Sec. 2-172. city Records Declared Public Pro'Derty. All city records as defined in section 2-170 are hereby declared to be the property of the city. No city official or employee has, by virtu~ of his or her position, any personal or property right to such records even though he or she may have developed or compiled them. The unauthorized destruction, removal from files, or use of these records is prohibited. Sec. 2-173. Policy. It is hereby declared to be the policy of the city to provide for efficient, economical, and effective controls over the creation, distribution, organization, maintenance, use, and disposition of all city records through a comprehensive system of integrated procedures for the management of records from their creation to their ultimate disposition, consistent with the requirements of the Texas Local Government Records Act and accepted records management practice. Sec. 2-174. Desiqnation of Records Management Officer. The city secretary shall serve as the records management officer for the city. Each successive holder of the office shall file his or her name with the director and librarian of the Texas State Library within thirty (30) days of the initial designation or of taking up the office, as applicable. Sec. 2-175. Establishment of Records Manaqement Committee: Duties. A records management committee consisting of the city manager, city attorney, director of finance, city secretary, and the chief of police or their designated representatives, is hereby established. The committee shall: (a) Assist the records management officer in the development of policies and procedures governing the records management program;