Ord 1990-100 - Laserfiche WebLink

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of procedure and policy and by on-site consultation; (8) Monitor records retention schedules and administrative rules issued by the Texas state Library and Archives Commission to determine if the records management program and the city's records control schedules are in compliance with state regulations; (9) Disseminate to the city council and department heads information concerning state laws and administrative rules relating to local government records; (10) Instruct records liaison officers and other personnel in policies and procedures of the records management plan and their duties in the records management program; (11) Direct records liaison officers or other personnel in the conduct of records inventories in preparation for the development of records control schedules as required by state law and this Article; (12) Ensure that the maintenance, preservation, microfilming, destruction, or other disposition of the city is carried out in accordance with the policies and procedures of the records management program and the requirements of state law; ( 13) Maintain records on the volume of records destroyed under approved records control schedules, the volume of records microfilmed or stored electronically, and the estimated cost and space savings as the result of such disposal or disposition; (14) Report annually to, the city council on the implementation of the records management plan in each department of the city, including summaries of the statistical and fiscal data compiled under Subsection (13); and (15) Bring to the attention of the city manager or city council non-compliance by department heads or other city personnel with the policies and procedures of the records management program or the Local Government Records Act. Sec. 2-178. Duties and ResDonsibilities of DeDartment Heads. In addition to other duties assigned in this Article, department heads shall: (1) cooperate with the records management officer in carrying out the policies and procedures established in the city for the efficient and economical management of records and in carrying out the requirements of this Article; (2) Adequately document the transaction of government business and the services, programs, and duties for which they and their staffs are responsible; and (3) Maintain the records in their care and carry out their preservation, microfilming, destruction, or other disposition only in accordance with the policies and procedures of the records management program of the city and the requirements of this Article. Sec. 2-179. Desiqnation of Records Liaison Officers. Each department head shall designate a member of his or her staff to serve as records liaison officer for the implementation of the records management program in the