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<br /> 2/7/85 AC 150/5100-14A <br /> (3) FAA personnel will ~ be present and will not participate in the <br /> negotiation process until after the sponsor and consultant have agreed on the scope <br /> of work, conditions of the contract, and compensation to be paid. The FAA's role <br /> is to make a judgment on the reasonahleness of the compensation for the services to <br /> be furnished and to ensure that all services required for a particular project have <br /> been included in the proposal. <br /> (4) If a mutually satisfactory contract cannot be negotiated with the <br /> consultant first selected, the negotiations should be terminated and the consultant <br /> should be notified. Negotiations should then be initiated with the consultant <br /> given second preference by the selection board. This procedure should be continued <br /> with recommended consultants in the sequence of ranking established by the <br /> selection board until a mutually satisfactory contract has been negotiated. Once <br /> negotiations have been terminated with a firm and begun with another, they cannot <br /> be reopened with the former firm. <br /> (5) Fee negotiations should be based upon the cost data submitted by the <br /> consultant and an evaluation of the specific work required for each task. The <br /> sponsor should subject the consultant's data to a technical/engineering cost <br /> analysis. Significant differences between the estimates submitted by the <br /> consultant and the estimates developed by the sponsor should be resolved, and <br /> revisions should be made to fee as required. <br /> (6) A record of negotiations should be prepared and included in a <br /> contract file. This record should contain sufficient detail to reflect the <br /> significant considerations controlling the establishment of the fee and other terms <br /> of the contract as well as explanations of any significant differences between the <br /> sponsor's original estimate and the fee finally agreed upon. <br /> (7) Upon completion of successful negotiations, all consultants <br /> interviewed by the selection board should be informed of the consultant selected <br /> for the project. <br /> b. Price Is a Selection Factor. <br /> (1) The consultants' sealed cost proposal should be opened and subjected <br /> to a cost analysis by the sponsor. <br /> (2) The sponsor should then review the selection board's report. If the <br /> first ranked firm's cost is comparable to the spon~or's cost estimate, a contract <br /> should be awarded to that firm. If a contract is not awarded to the first ranked <br /> firm, it should be awarded to the next ranked firm whose, cost is closest to the <br /> sponsor's. If a sponsor wishes to retain a firm because of its technical ability, <br /> even though that firm's cost is higher than the sponsor's cost estimate, the <br /> selection must be justified in writing. <br /> (3) FAA personnel will not be present and will not participate in the <br /> selection procedure, until after the sponsor and consultant have agreed on the <br /> scope of work, conditions of the contract, and compensation to be paid. The FAA's <br /> role is to make a judgment on the reasonableness of the compensation for the <br /> services to be furnished and to ensure that all services required for a particular <br /> project have been included in the proposal. <br /> Chap 2 <br /> Par 12 13 <br />