Res 2013-127/Approving an annual contract w/American Maid and Janitorial Services; authorizing the deletion of the City Police Dept and Public Library from the contract

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RESOLUTION 2013 -127R A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN MARCOS, TEXAS APPROVING THE RENEWAL OF AN ANNUAL CONTRACT WITH AMAJS, LLC FOR THE PROVISION OF JANITORIAL SERVICES; AUTHORIZING THE DELETION OF THE CITY POLICE DEPARTMENT AND PUBLIC LIBRARY FROM THE CONTRACT FOR A COST REDUCTION OF $100,800.00 AND APPROVING A CPI ADJUSTMENT OF 1.6 PERCENT ($2,122.87) FOR A TOTAL REVISED ANNUAL CONTRACT AMOUNT OF $134,802.16; AUTHORIZING THE PURCHASING MANAGER TO EXECUTE THE APPROPRIATE DOCUMENTS RELATED TO THIS CONTRACT RENEWAL ON BEHALF OF THE CITY AND DECLARING AN EFFECTIVE DATE. RECITALS: 1. The City Council approved an annual contract with American Maid and Janitorial Services for the provision of janitorial services on August 18, 2009 (the "Contract "). 2. The original bid (IFB- 209 -040) provided the City with the option to renew the Contract for four (4) additional one -year terms. 3. The City Council approved the assignment of the Contract from American Maid and Janitorial Services to AMAJS, LLC on June 5, 2012. 4. The Contract was renewed on September 7, 2010, on June 1, 2011 and again on September 4, 2012. 5. Both parties wish to renew the contract with AMAJS, LLC for a fourth and final one -year term which includes the deletion of the Police Department and the Public Library from the Contract and includes a CPI increase of 1.6 percent on the remaining contract amount in accordance with Section 5) B) of the Contract. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAN MARCOS, TEXAS: PART 1. Authorizing the deletion of the City Police Department and Public Library from the Contract for a cost reduction of $100,800.00 and approving a CPI adjustment of 1.6 percent ($2,122.87) for a total revised annual contract amount of $134,802.16. PART 2. The fourth and final renewal period of the Contract with AMAJS, LLC for the provision of janitorial services in the revised annual contract amount of $134,802.16 is approved.