Ord 2020-027/Records Mangement Ordinance

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ORDINANCE NO. 2020-27 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN MARCOS, TEXAS AMENDING ARTICLE 6, DIVISIONS 1 AND 2 OF CHAPTER 2 OF THE SAN MARCOS CITY CODE TO REVISE AND UPDATE THE CITY'S PUBLIC RECORDS MANAGEMENT PROGRAM; INCLUDING PROCEDURAL PROVISIONS; AND DECLARING AN EFFECTIVE DATE. 1. Title 6, Subtitle C, Texas Local Government Code (Local Government Records Act) provides that each municipality in the State must establish by ordinance an active and continuing records management program to be administered by a Records Management Officer. 2. The City of San Marcos desires to amend its current ordinance to ensure the City's Records Management Program is consistent with any updated State laws and take into consideration recent technological advances such as the use of social media. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SAN MARCOS, TEXAS: SECTION 1. Chapter 2, Article 6, Division 2, Records Management, of the San Marcos City Code is amended as follows (underlining indicates added text, strikethrough indicates deleted text): SEC. 2.501. DEFINITIONS In this division: City records means all documents, papers, letters, books, maps, photographs, sound or video recordings, microfilm, magnetic tape, electronic media, or other information recording media, regardless of physical form or characteristic, created or received by the City or any of its officers or employees pursuant to law or in the transaction of public business, whether public access to the records is open or restricted under state law. These shall be created, maintained and disposed of in accordance with this division or procedures authorized by this division and in no other manner. Department Director dead means the officer or employee who is in charge of a department. who, by ,,,.dinanee, efde,. of „a,., inistfative pokey, ; in eharge 4 an dministfative unit of the City that , eates or reeeives reeords. Digital means when used in reference to a record, means the record is maintained in an electronic data format that requires an electronic device to create, store access retrieve or read the record.