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SA1qUX!iZ0S City of San Marcos Special Meeting Minutes Q City Council Tuesday, September 29, 2020 4:00 PM Virtual Meeting This meeting was held using conferencing software due to the COVID-19 rules. I. Call To Order With a quorum present, the special meeting of the San Marcos City Council was called to order by Mayor Hughson at 4:00p.m. Tuesday, September 29, 2020. The meeting was held virtually. II. Roll Call Present: 7 - Council Member Melissa Derrick, Mayor Jane Hughson, Mayor Pro Tem Ed Mihalkanin, Council Member Joca Marquez, Deputy Mayor Pro Tem Mark Rockeymoore, Council Member Maxfield Baker and Council Member Saul Gonzales PRESENTATIONS 1. Receive a Staff update and hold a discussion regarding the agreement with Texas Disposal Systems, Inc. for collection and disposal of solid waste and recyclable materials, and provide direction to the City Manager. Bert Lumbreras, City Manager provided a brief update on this item and reminded Council this item was discussed at the Council meeting on September 15th. During that meeting, Council amended the resolution from a five-year extension to a 2 -year contract extension with wording added that required agreement by Texas Disposal Systems (TDS) in order to take effect. Staff spoke with TDS management and learned that they are not agreeable to a 2 -year extension and are only agreeable to the five-year extension specified in the original contract. Since the current contract'expires on September 30, this special called meeting was necessary to consider the contract. A recommendation for how to move forward was provided as backup for this meeting. Given the nature of these services provided by TDS, Staff is recommending that Council approve a resolution granting the 5 -year contract extension. Staff is sensitive to the concerns expressed by Council about the need to begin a Request For Proposal (RFP) process to ensure the best value for our residents. City of San Marcos Page 1