04281995 Special Meeting - Laserfiche WebLink

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..~ '... 126 MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF SAN MARCOS, TEXAS, APRIL 28, 1995 PRESENT: Mayor Kathy M. Morris Mayor Pro-Tem Fred Guerra Council Members Billy G. Moore -- Robert Mooney Ronald K. Hart Joe B. Cox, Jr. Rick Hernandez city Manager Larry Gilley Assistant city Manager Laura Huffman City Secretary Janis K. Womack city Attorney Mark Taylor Director of Human Resources Carolyn Liner Police Chief Larry Kendrick Director of MIS Ramona Brown Director of Finance Bill White Also Present: Scott Maier, Collette Duran, Melissa Millecam, Matt Dunda, Mario Gutierrez, Renate Rojo, John Navarette and others. i Mayor Morris called the meeting to order at 9:00 a.m. Mayor Morris introduced for consideration adoption of a Resolution, the caption which was read as follows: . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN MARCOS, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN AGREEMENT BETWEEN THE CITY AND WILTEL COMMUNICATIONS SYSTEMS, INC. FOR THE PURCHASE AND INSTALLATION OF A NEW TELEPHONE SYSTEM FOR CITY OFFICES; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY; AND DECLARING AN EFFECTIVE DATE. Mr. Guerra moved for adoption of the Resolution and Mr. Mooney seconded the motion. The Council asked Mr. Taylor if Centrex's cost information can be submitted after the deadline, and Mr. Taylor advised it cannot. He stated we are limited to looking at the two proposals we have or starting the RFP process over. The Centrex rate would also require PUC approval, which would take an additional 45 days. Staff prepared a ten-year analysis comparing Wiltel and Centrex and was of the opinion the Centrex system was considerably higher. The Council voted unanimously for adoption of the Resolution. Mayor Morris introduced for consideration adoption of a Resolution, the caption which was read as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN MARCOS, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN AGREEMENT BETWEEN THE CITY AND BANC ONE LEASING CORPORATION FOR LEASE-PURCHASE FINANCING OF A NEW TELEPHONE SYSTEM TO BE PURCHASED FROM WILTEL COMMUNICATIONS SYSTEMS, INC.; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT ON BEHALF OF THE i CITY; AND DECLARING AN EFFECTIVE DATE. Mr. Guerra moved for adoption of the Resolution and Mr. Mooney seconded the motion. Ramona Brown advised the preceding Resolution is a three-year contract with wiltel for maintenance and this is a five-year contract for the purchase. Mr. Gilley advised the lease-purchase arrangement is a simpler transaction than the issuance of certificates of obligation, and also there is no issuance costs involved with a lease-purchase. He stated the major difference with lease-purchase over cas is the city would be allowed to opt out of this agreement on a yearly basis. The Council voted unanimously for adoption of the Resolution.