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<br />Claims for reimbursement shall be made on State of Texas Purchase Voucher (TDH <br />Form #AG-37). Vouchers for reimbursement of actual expenses shall be <br />submitted monthly within 20 days following the end of the month covered by the <br />bill. A make-up claim may be submitted as a final close-out bill not later <br />than 45 days following the end of Attachment term(.s). Advance payment may be <br />requested in accordance with the applicable provisions of this contract. <br /> <br />Payments made for approved claims or notice of denial of claims sub.i tted <br />against Attachment(s) to this contract shall be mailed not later than 60 days <br />after receipt of monthly vouchers. Payment is considered made on the date <br />postmarked. Any reimbursements made by PERFORMING AGENCY to subcontractors <br />shall be made in accordance with Article 601f, V.T.C.S. <br /> <br />Funding from this contract will not be used to supplant state or local funds <br />but PERFORMING AGENCY shall use such funds to increase state or local funds <br />currently available to PERFORMING AGENCY for a particular activity. <br /> <br />PERFORMING AGENCY shall refund to RECEIVING AGENCY any funds the PERFORMING <br />AGENCY claims and receives from RECEIVING AGENCY for the reimbursement of <br />costs which are determined by RECEIVING AGENCY to be ineligible for <br />reimbursement. <br /> <br />RECEIVING AGENCY shall have the right to withhold all or part of any future <br />payments to the PERFORMING AGENCY to offset any reimbursement made to the <br />PERFORMING AGENCY for any ineligible expenditures and not refunded to the <br />RECEIVING AGENCY by the PERFORMING AGENCY. <br /> <br />Payment may be denied for noncompliance if required financial reports are not <br />on file for previous quarters or for the final period, or if program <br />requirements are not met as specified in Scope(s) of Work. <br /> <br />ARTICLE 12. Advance Pa:neots <br /> <br />PERFORMING AGENCY may request in writing a one time advance with proper <br />justification and concurrence of RECEIVING AGENCY. Amount of advance shall be <br />determined by allount and term of the Attachment(s); however, for each <br />Attachment, amount of the advance shall not exceed one-sixth (l/6th) of a <br />twelve-month Attachment. Advance shall be requested on State of Texas <br />Purchase Voucher at the beginning of Attachment period or at a single later <br />time in Attachment period if circumstances so warrant and the request is <br />aþþt"Oved. Advance funds will be liquidated during the Attachment term so <br />that, after final monthly billing, PERFORMING AGENCY will not have advance <br />funds on hand. Advance funds may be drawn only to meet immediate cash needs <br />for disbursement (UGCMS and federal Circulars). <br /> <br />Amendments to this contract may require upward or downward adjustment to the <br />allowable advance until it equates 1/6th of a twelve-month Attachment or <br />approximates two months operating costs. In the case of a downward <br />adjustment, PERFORMING AGENCY and RECEIVING AGENCY shall agree on the amount <br />of adjustment to the advance. RECEIVING AGENCY retains the option to reduce <br />future claims by the required amount. In the case of an upward adjustment and <br />PERFORMING AGENCY needs additional funds to meet i..ediate operating expenses, <br />PERFORMING AGENCY may submit to RECEIVING AGENCY a written justification and <br />State of Texas Purchase Voucher in the amount necessary to correct the ratio. <br /> <br />GENERAL PROVISIONS - Page 4 <br />