Res 2005-127 - Laserfiche WebLink

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City of San Marcos/Guadalupe-Blanco River Authority Water Treatment Facilities Service Contract Article VI - Management and Operation with copies of operations and maintenance data and other information kept by the Authority in its performance of the Contract Services. (B) Availability of Facilities Records to City. The Authority shall make available to the City operations, maintenance, performance, complaint tracking, Finished Water, Delivered Water, process control and similar records and data related to the Facilities. The Authority and the City agree to cooperate to identify methods to provide the City with real time, continuous computer access to such records and data through their respective information systems. (C) Record Documents and Mapping. The Authority shall maintain at the Plant and make available to the City upon request for review and copying all designs, drawings, blueprints, plans, specifications and "as-built" or record drawings and documents relating to any Capital Modifications performed by the Authority. The Authority shall: (1) keep current all such Facilities records to show any changes to the Facilities (including valves, pipes, pumps, meters and other assets) made by the Authority in the performance of the Contract Services; and (2) provide advice to the City, based on such records, in establishing and maintaining any City geographic mapping and information systems. (D) Financial Records. The Authority shall prepare and maintain accurate, complete and current financial books, records and accounts, in accordance with generally accepted accounting principles, with respect to all aspects of the Facilities and Contract Services, including direct and indirect personnel expenses, Subcontractor costs, the costs of material, equipment and supplies, maintenance, repair and replacement items, operating expenses and overhead. These fmancial records shall be in form and substance sufficient to support all fmancial reporting, including Cost Substantiation, required hereunder. Appropriate forms of these fmancial records may include paper copies as well as electronic copies or images. In the event the Authority fails to prepare or maintain the books, records or accounts as required under this Section, the Authority shall not be entitled to the requested payments or adjustments for which Cost Substantiation was required hereunder to the extent such failure prevented Cost Substantiation. The Authority shall keep in a form consistent with other Authority records of a similar nature the relevant portions of the books, records and accounts maintained with respect to each Contract Year until at least the seventh anniversary of the last day of each such Contract Year (or such longer period as may be appropriate to account for any dispute then pending). For those circumstances that require Cost Substantiation under Section 14.7, the Authority shall make such books and records available to the City for inspection, audit and copying upon reasonable notice during business hours to the extent necessary to allow the City to determine to its reasonable satisfaction the accuracy, completeness, currency and propriety of any charge or request for payment hereunder. The Authority shall also be required to provide the City with monthly budget performance reports in 45