Res 2013-163(a)/Approving an agreement w/Halff Assocates for services in connection with the Old Ranch Road 12 bike/ped and widening

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ppp HALFF Page 13 contact lists, preparation of utility agreements, reviewing conflicts between the utilities and the Project, resolutions of utility conflicts, creation of a utility conflict list, review of the proposed utility adjustments, and recommending the proposed locations of the utility adjustments. The above list of services is general in nature and should not be considered inclusive to Halff's responsibilities, as listed in the following scope. 2.1. Utility Adjustment Coordination. Includes utility coordination meetings with individual utility companies, communication and coordination with utilities, and preparation of utility agreement assemblies. 2.1.1. Halff shall perform utility coordination and liaison activities with involved utility owners, their consultants, and the city to achieve timely project notifications, formal coordination meetings, conflict analysis and resolution. 2.1.2. Halff shall coordinate all activities with the City to facilitate the orderly progress and timely completion of the utility coordination phase. Halff will be responsible for the following: • Initial Project Meeting. Attend an initial meeting and an on -site inspection (when appropriate) to ensure familiarity with existing conditions, project requirements and prepare a written report of the meeting. • External Communications: Halff will coordinate all activities with the City of San Marcos, contracted design firms, utility providers, or other contractors or representatives, as authorized by the City. Halff will also provide copies of reports, correspondence and other documentation of work - related communications between Halff, utility owners and other outside entities when requested by the City. • Permits and right of entry. Obtain all necessary permits from city, county, municipality, railroad or other jurisdiction (not already obtained by the design engineer) to allow Halff to work within existing streets, roads or private property for additional designating and/or subsurface utility locating. 2.1.3. Halff shall determine which utilities will conflict with proposed construction and make the utility company aware of these conflicts. Halff shall assist the utility companies in the preparation of required agreements associated with the funding of adjustments and the occupation of public right of way. 2.1.4. Utility Agreements: A packaged agreement consisting of (if applicable) a Utility Completion Checklist, Utility Adjustment Agreement, Utility Joint Use Agreement, Affidavit, Quitclaim, Easement Documents, Field Notes for quitclaim portion of easement, Contractor Statement, Plans, Specifications, and detailed cost estimates (0 reimbursable Utility Agreement Assemblies and 6 non - reimbursable Utility Permits are anticipated for this project). 2.1.5. Utility Agreements: If a utility is located within an easement, the utility company may have a compensable interest. The utility company must furnish a copy of their easement to Halff. Halff shall determine whether or not a compensable interest exists and the owner's degree of eligibility. Halff shall assist the utility company with adjustment plans and cost estimate for these adjustments. Halff shall review plans to ensure that the proposed adjustments will not conflict with highway construction. Halff will submit a copy of the easement, plans, and Old RR 12_Design_Option 1