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D.1.5.1.5.2 Validate Process Flow & Procedural Decisions <br />Roles & Responsibilities <br />Task <br />TYLER <br />CITY <br />(5.1) Create Data Set <br />• Hand Key representational data using <br />actual City records <br />Lead <br />Participate <br />D.1.5.1.5.2 Validate Process Flow & Procedural Decisions <br />This portion of the implementation begins with data conversion, forms design, table and preference setup, <br />and primary -user training. System testing follows the completion of these tasks. This testing will <br />determine the success of the knowledge transfer to end users. Formal acceptance from the City's project <br />team is required before advancing to the next phase. <br />CITY OF SAN MARCOS, TX PAGE 31 OF 62 <br />ERP PROJECT- FINAL SOW <br />Roles & Responsibilities <br />Task <br />TYLER <br />CITY <br />(5.2) Perform To -Be Test <br />• Conduct demonstration of To -Be <br />Lead <br />Participate <br />(Static Environment Test) <br />decisions in Munis with hand -keyed <br />Process "Live" Transactions <br />data <br />Validate New Process <br />• Perform representational City <br />Lead <br />Assist <br />Flow <br />transactions to test overall process flow <br />design <br />Finalize To -Be <br />• City validates To -Be decisions <br />None <br />Owns <br />Decisions <br />Create Sample Data <br />. Produce sample data files for applicable <br />Lead <br />Participate <br />File <br />forms <br />(5.2.2) Perform 5 Day <br />• Perform representational City <br />Lead <br />Participate <br />Transaction Test <br />transactions to reflect a 5 day time <br />period <br />(5.3) Perform Reconciliation <br />. View results of hand entered data via <br />Lead <br />Participate <br />Test <br />reports and inquiries <br />(5.4) Validate Process Flow <br />• Test overall process flow design <br />Lead <br />Participate <br />(5.5) Control Point: Static <br />• N/A <br />Environment Test <br />(5.5. 1) City Acceptance of SET <br />. City signs -off to accept results of the <br />Participate <br />Lead <br />performance <br />SET testing <br />(5.5.5) Authorization to <br />• City signs -off on entire SET process to <br />Participate <br />Lead <br />Proceed to Training <br />authorize readiness to proceed to <br />training <br />This portion of the implementation begins with data conversion, forms design, table and preference setup, <br />and primary -user training. System testing follows the completion of these tasks. This testing will <br />determine the success of the knowledge transfer to end users. Formal acceptance from the City's project <br />team is required before advancing to the next phase. <br />CITY OF SAN MARCOS, TX PAGE 31 OF 62 <br />ERP PROJECT- FINAL SOW <br />