Res 2013-195/Approving an agreement w/Alliance Work Partners for employee assistance program

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Exhibit II Fee Schedule and Conditions CAPITATED RATE: CITY will pay AWP monthly for all fee - for - services covered under this AGREEMENT, including Exhibits and Addenda. The fee will be $2.28 per employee, per month (PEPM) and will be due within thirty (30) days of the date of the AWP invoice. The current rate is predicated on 578 covered employees with the first month's fee based upon the number of covered employees noted above. Following the first month of service AWP will e -mail to CITY, on a monthly basis, an `employee count' request asking for a CITY reporting of the number of employees covered for the requested month. All subsequent fees will be adjusted and invoiced monthly, based upon your reporting response to our e-mail `employee count' requests. Any additional services, billed on a fee - for - service basis, are due within thirty (30) days of the date of the AWP invoice. Should CITY not provide an e-mail response to AWP requests for the `employee count' by the 5th of each month, AWP will invoice, and CITY will pay the AWP invoiced amount - based upon the last available `employee count' AWP received. CITY will make no adjustments or deductions to an AWP provided invoice resulting from lack of an e-mail response by CITY. Any necessary invoice adjustments will be prepared by AWP and submitted to CITY in the next subsequent billing cycle. RATE GUARANTEE: AWP will provide the CITY with a thirty (30) day prior notice of any rate escalation. In the event the CITY and AWP cannot agree upon the rate escalation, the CITY has the right to terminate the Agreement in accordance with Paragraph 4. Fees are based on the headcount reported by CITY. The headcount should include all active employees. Household members, dependents, retirees and terminated employees although covered, are not included in the headcount. FEE - FOR - SERVICE RATES AND CONDITIONS: Services billed on a fee - for - service basis are itemized as follows: Mediation services are available by arrangement. Contact the account manager for a price quote. For services beyond the number of hours allotted in EXHIBIT I #7 of this AGREEMENT, the fee is $200 per hour plus travel expenses the IRS standard mileage rate, if applicable. A Training Inventory Catalog with specialized curriculum, Talent Management, and Organizational Development services is available from the Account Manager. Rates are $200 per hour for specialized curriculum in the Training Inventory Catalog. These services are not included in those provided through EXHIBIT I #7. A separate quote from the Account Manager can be provided upon request. Scheduled onsite services and/or trainings require a 48 -hour, in advance cancellation notice. Cancellations received with less than the required 48 -hour notice will result in either an AWP Initials: CITY Initials: 4