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31 Special Meeting September 15,1986 Page 3 consultant has advised us the configuration change and everything is approximately $600,000, and Mr. Collins stated that is prior to negotiating with the vendor. Mr. Gonzalez stated if the Council approves the software bid of $188,525.00 and directs the Staff to negotiate for modification of the hardware and not to exceed $6.00,000 or $610,000, the Staff would then negotiate with the vendor to reduce the hardware cost and bring a revised proposal to the Council at the next meeting. Mr. Coddington stated that once the Council ap- proves the software bid, the City has accepted the hardware proposal. Mayor Younger expressed concern that the City would have to buy the hardware at the vendor's price, and did not want to make such a commit- ment to "buy the car without the wheels unless I could trade the wheels in and get my money back". Mr. Farr stated we would be buying the car with the wheels but would be demanding that the Staff come back with a lesser priced wheel. Mayor Younger wanted to know if we were unable to negotiate to the City's satisfaction, would we be able to get our money back. Mr. Gonzalez stated he knows the Staff can negotiate an award under $600,000 if the Council directs the Staff to do so, and hopes to negotiate a better award than that, but the Staff needs direction from the Council to proceed. Mayor Younger asked Chip Collins when the City was first considering expansion of our data processing system, did Mr. Collins advise the City there was no way that the present system could be modified, and was that still true. Mr. Collins stated since that discussion took place Data General has released upgrades to the S280 that makes ít a MV system. Mr. Collins stated the MV7800 is not powerful enough to fulfill the City's needs, but it would allow the City to save its investment, and in the previous discussion the City would have needed to purchase 2 new CPUs instead of 1 CPU, so the situa- tion is modified. A system can be placed at City Hall that would allow us to grow and move the old system to the Police and Court. Mayor Younger stated if you have two systems of equal size, then if there is failure is one, there would be a standby. Mr. Collins stated they would not be of equal size but would be the same operating system and is what has been recommended by upgrading the S280 to MV7800 running the AOS-VS operating system from Data General, which is the same system that runs on Data General MVlO,OOO. He stated you would have the backup and would have the backup under the IBM approach as well. Mr. Brown moved to award the bid to EMS, Inc. in the amount of $188,525.00 for software and to allow for negotiation with Data General on the hardware not to exceed the total amount of $600,000.00, and Ms. Kissler seconded the motion. On roll call the following vote was recorded: AYE: Brown, Farr, Guerra, Kissler, Nicola. NAY: Coddington, Younger. ABSTAIN: None. ~1ayor Younger introduced for consideration an addendum to the Agenda, an Executive Session. Mr. Guerra moved the Council adjourn into Executive Session pursuant to Article 6252-17, §§2(e) and (g), V.A.C.S., to discuss matters where the duties of the City Attorney to the City pursuant to the Code of Professional Responsibility of the State Bar of Texas clearly conflicts with Article 6252-17; and the employment, reassignment, duties and complaints or charges against a public of- ficer or employee, respectively, and Ms. Kissler seconded the motion, which passed unanimously (9:13 p.m.). Mr. Farr moved the Council reconvene at 9:42 p.m. and Mr. Guerra se- conded the motion, which passed unanimously (Mr. Coddington not pre- sent to vote on this item). The meeting adjourned at 9:43 p.m. on motion made by Ms. Kissler and seconded by Mr. Guerra (Mr. Coddington not present to vote on this item) .