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30 Special Meeting September 15, 1986 Page 2 Ordinance until September 22, 1986 and Ms. Kissler seconded the motion, which passed unanimously. Mayor Younger introduced for consideration adoption of an Ordinance on emergency, the caption which was read as follows: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN MARCOS, TEXAS, SETTING THE TAX RATE FOR SAID CITY FOR THE 1986 TAX YEAR, LEVYING TAXES FOR THE USE AND SUPPORT OF THE MUNICIPAL GOVERNMENT OF SAID CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1,1986, AND ENDING SEPTEMBER 30,1987, PROVIDING A SINKING FUND FOR THE RETIREMENT OF THE BONDED DEBT OF SAID CITY, AND DECLAR- ING AN EMERGENCY. Mr. Farr moved for adoption of the Ordinance on emergency with the following amendments to complete the blanks in the Ordinance: in the second paragraph of the Ordinance to complete the blank with the date of September 8, 1986; in Section 1 of the Ordinance to com- plete the blank with forty-nine cents; and in Section 2 to complete A. general fund with forty-one cents and B. sinking fund with eight cents, and Ms. Kissler seconded the motion, which passed unanimously. Mayor Younger introduced for consideration adoption of a Resolution, approving the Articles of Incorporation, Bylaws of S.E.M. Corporation, Minutes of the First Meeting of the Board of Trustees of S.E.M. Cor- poration, the Promissory Note of E1im Water Company, Inc., the Deed of Trust of E1im Water Company, the Reorganization Agreement between the Non-Profit Corporation and Elim Water Company, Inc.; approving the Contract of Sale between S.E.M. Corporation and the City of San Marcos and authorizing the City Manager to execute the Contract; approv- ing the Contract for Transfer of certain Water System Facilities between Elim Water Company, Inc. and the City of San Marcos and authorizing the City Manager to execute that Contract; appointing three Trustees to the S.E.M. Corporation Board of Trustees; appointing a Trustee for the Deed of Trust of E1im Water Company, Inc. and stated the Resolution needed amendments made. Mr. Brown then moved to table adoption of the Resolu- tion to September 22,1986 and Ms. Kissler seconded the motion, which passed unanimously. Mayor Younger introduced for consideration award of bid for the Manage- ment Automation (Data Processing System). The Staff recommended award of bid to HMS, Inc./Data General and provided Council with recommenda- tions from LCRA and Saffer and Company supporting the Staff's recommen- dation. There is a total amount of $600,000.00 for the purchase of this system, the City funding $300,000.00 and LCRA matching that amount with an additional $300,000.00. The Staff recommended award be made to HMS, Inc. in the amount of $188,525.00 for software and to allow the Staff to negotiate for the hardware configuration from the bid submitted. Marty Sullivan of IBM who bid on the system stated he felt their hardware with Arthur Anderson's software could provide the City's needs. Mr. Hankins advised the Council that the Council could award a bid and reduce or change the plans and specifications of that bid up to 25% decrease of the bid price without permission from the bidder, but the change would have to come back to the Council for approval and would be done by contract with the vendor. Mayor Younger wanted to know if were committing the City by awarding the $188,000 in software, and what if the bid cannot come in under the $600,000 budgeted. Mr. Hankins stated the City would be committed to at least $450,000 in software and hardware if the Council awards a $600,000 bid. Mayor Younger stated the Council was being requested to recommend a bid at this meeting of $188,000 and Mr. Coddington stated that was for software. Mr. Hankins stated the Council needs to at least award a dollar figure, and then the Staff can make a recommendation to the Council after negotiating for the hardware with the successful vendor. Mr. Coddington stated our ,