Res 2014-005/Approving a telephone hardware and software master purchase and maintenance agreement w/Norstan Communications dba Black Box Network services

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4.1.5 The City will pay for additional Services in such amounts and at such times as agreed to by both the City and the Vendor and as included on the applicable Schedule A or on the invoice for MAC and T &M. The Price for the Products and Services, except MAC and T &M, will be specified on a Schedule A and on any subsequent ICO and will be included in an invoice to the City. The Price for MAC and T &M orders will only be noted in an invoice to the City. 4.1.6 Additions, deletions or changes to the Products after acceptance of a Schedule A may only be made prior to the Installation Date as mutually agreed to by both the City and the Vendor in the form of an ICO. The amount of credit for any deletions will be equal to the Price at which each deleted item was ordered originally less any applicable manufacturer restocking charge and any substantiated direct costs incurred by the Vendor. 4.1.7 The Vendor may invoice Products upon verified Freight On Board ( "FOB ") delivery to the City's Technical Services Department Server Room, on the first floor of the Municipal Building, 630 E. Hopkins, San Marcos, Texas or the Police Department at 2300 IH 35. ARTICLE 5 VENDOR'S RECORDS 5.1 All expense records of Vendor will be kept on a recognized accounting basis acceptable to the City and will be available to the City at mutually convenient times based upon the City's advance written request. 5.2 The City, its auditors, federal auditors, and state agencies that have monitoring or auditing responsibilities for this Agreement will have access to any books, documents, papers and records of the Vendor which are directly pertinent to this Agreement for the purpose of making audit, examination, excerpts, copying and transcriptions. 5.3 The Vendor will furnish to the City at such time and in such form as the City may require annual reports other generally made available financial reports. Any information provided pursuant to this paragraph will be held in strict confidence to the extent permitted by applicable law. ARTICLE 6 OWNERSHIP AND USE OF DATA AND DOCUMENTS 6.1 All documents prepared by Vendor in connection with this Agreement will become the property of the City whether any project related to this Agreement is executed or not. The City will maintain ownership and control of all data files generated by the city using any Software provided by the Vendor. 6.2 The Vendor will retain all of its records and supporting documentation relating to this Agreement, and not delivered to the City, for a period of three years except in the event that the Vendor goes out of business during that period, it will turn over, to the City, a copy of all of its records relating to the Project for retention by the City. Black Box Telephone Hardware and Software Master Maintenance and Purchase Agreement 2013 13