Res 2014-005/Approving a telephone hardware and software master purchase and maintenance agreement w/Norstan Communications dba Black Box Network services

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To the City: To the Vendor: Jared H. Miller Jeff Kelley City Manager Account Manager City of San Marcos Norstan Communications, Inc. d/b /a Black Box Network Services 630 E. Hopkins 1155 Kas Drive, Suite 200 San Marcos, Texas 78666 Richardson, Texas 75081 512- 393 -8100 214- 257 -8219 With a copy to: Black Box Corporation 1000 Park Drive Lawrence, PA 15055 Attn: General Counsel ARTICLE 13 BASIS OF COMPENSATION 13.1 The City will compensate the Vendor, in accordance with Article 4, Payments to the Vendor, the attached Schedule A and any other pertinent terms and conditions of this Agreement. 13.2 Vendor understands that it will not bill for services or Products unless the City has accepted Products and services in accordance with Subsection 1.2.6. 13.3 Both the City and the Vendor estimate that the total annual not -to- exceed fee for maintenance services and expenses to be paid to the Vendor as described in Section 1.2 and Schedule A is $22,487.00 for each term of the Agreement. This estimated cost assumes that the Avaya PASS Contract has already been acquired for three years prior to the execution of this Agreement. The cost for Avaya PASS is not included in this Agreement. Both the City and the Vendor estimate that the total fee to be paid to the Vendor for maintenance Services for the life of the Agreement (five one -year terms) will not exceed $112,435.00 in accordance with the City's funding requirement established in Section 7.27. However, the Vendor reserves the right to request increases in its annual fee for maintenance Services in the event the City procures additional Products or services during the term of the Agreement and agrees to negotiate any such request with the City prior to implementing any increase. If the City agrees to an increase in fees such increase will be executed in the form of an Authorization of Change in Services, to be executed by both parties in advance of the proposed effective date of the increase. The City reserves the right to either accept requested increases in fees or to terminate this Agreement in accordance with Article 7. The City agrees to procure Services on an annual basis in accordance with the Schedule A for maintenance Services attached to and incorporated into this Agreement. E.1 through E.3 Site Information for CS 1000E PBX, System Cards, and IP Components — Municipal Building. $119952 EA — E.6 Site Information for Avaya Survivable Media Gateway $39372 Black Box Telephone Hardware and Software Master Maintenance and Purchase Agreement 2013 21