Res 2014-019/Transportation master plan agreement w/HDR Engineering, Inc.

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City of San Marcos Transportation Master Plan Scope of Services community stakeholders throughout the development of the TMP. The PIP will identify dates for key project milestones, meetings, project deliverables, key contacts, and list of data needs. Task 2.2 — Meetings with Appointed Committee and Technical Committees) — A technical committee will be formed by City staff which will include members of City staff. HDR will conduct six (6) meetings with the Technical Committee at milestones established in the attached "Project Schedule" to review data and solicit comments. An Appointed Committee will also be formed by City Staff and /or City Council. HDR will conduct three (3) meetings with the Appointed Committee as follows: 1. The first meeting will be an orientation /kick -off meeting at the beginning of the project. 2. The second meeting will take place after the existing conditions assessment is completed. 3. The third meeting will be held after the development of recommendations, as shown on the attached "Project Schedule ". HDR will coordinate with the Project Managers to find an appropriate location for all meetings. In addition, HDR along with the City's Project Manager will hold coordination meetings with the following agencies: Texas Department of Transportation (TxDOT), San Marcos Consolidated Independent School District (SMCISD), Hays County, Texas State University, Union Pacific Rail Road, Capital Area Rural Transportation System (CARTS), Caldwell County, and up to three other key stakeholders selected by the City during the development of the TMP. Task 2.3 — City Council and Planning and Zoning Commission Meeting — HDR will attend a minimum of one (1) meeting each with the City of San Marcos City Council and Planning and Zoning Commission to present the TMP recommendations. Task 2.4 — Public Open House — HDR and Gap Strategies will conduct two (2) project open houses for soliciting public input for the project. The HDR Team will conduct the first open house after completion of the existing condition evaluation and one open house after the development of CIP recommendations. The HDR Team will coordinate with the Project Managers to find an appropriate location for the Open Houses. In addition to the Open Houses, HDR will be present at two (2) public events to provide information about the TMP. The public events will be decided based on discussions with City staff. Task 2.5 — Public Input Process — In addition to the two public open houses, HDR will use the following media and public outreach strategies to engage citizens: a. Traditional and New Media — The HDR Team will work with the City's communications staff to prepare and distribute press releases to local media before each open house and (if desired by the City) before the City Council presentation. b. Virtual Open House — The HDR Team will create an electronic version of the Open House Presentation Materials for hosting on the City website. This will include opportunities for citizen comment. c. Facebook Updates — The HDR Team will coordinate with the City's communications staff to post regular updates to the City's established Facebook page. Updates will be posted as appropriate, when new information is available. d. Twitter Updates — The HDR Team will coordinate with the City's communication staff to post regular updates to the City's established Twitter account. Updates will be posted as appropriate, when new information is available. e. Other Materials — The HDR Team will provide presentation material developed under this task for use by City staff as a speaker's bureau to community groups. Deliverables (electronic format): Detailed coordination and public participation strategy, reports, schedules and documentation as required by the City. City of San Marcos Transportation Master Plan 2