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77 Regular Meeting September 23, 1985 Page 3 "7. The Council should combine the Fair Housing Commission with the Housing Authority Board." The City Attorney had no problem with this being done and will furnish the Council more information later. "8. The citizens of San Marocs need better notice of board and commis- sion meetings than the present posting system affords. Publication in the newspapers and inserts in the utility bills are suggested." Mr. Gonzalez stated this could be done through the Community Calendar in the newspaper with the cooperation of the newspaper. "9. All boards and commissions should file a brief report with the Council at least once a year in January stating their past year's ac- complishments, goals for the coming year, and areas of concern on a form provided by the City Council." Mayor Craddock expressed support of this item. Mr. Brown thought a systematic evaluation could be performed every three years regarding the relation between the Boards and Staff Members. Mr. Gonzalez stated this could become a management issue. Gregg Echols of the Sunset Advisory Commission stated it was the intention of their Commission that this item deal only with boards; the Staff was not intended to be included in this item. "10. City Staff should prepare a brochure to inform citizens of what all the boards, commissions and committees do. The brochures should be aváilable at City Hall and at the Library with an application attached for citizens interested in serving on a board, commission, or committee." The Council stated Melissa Millecam is in the process of preparing such a brochure. "11. Council should decide whether to dissolve the Joint Airport Zoning Board or to give it new duties." Betty Stansbury recommended the Council consider dissolution of the City's members to the Board. Mayor Craddock directed Ms. Stansbury contact the other four entities regarding the dis- solution and Mr. Farr directed the Legal Department review the City's dissolution and bring information to the Council. "12. Council should investigate the Civil Service Commission's complete lack of cooperation with the Sunset Commission." Mr. Brown said he does not want this matter to go unsettled and wants the City Manager to get the Civil Service Commission and Sunset Advisory Commission to cooperate with one another, and the City Manager said he would talk to the Chair- man of the Commission, George Flores, to see that this is accomplished. "13. The City Council should amend the Sunset Ordinance to provide that the Sunset Committee recess after filing its report." The Council direct- ed the Ordinance be amended and presented to them for consideration for the Sunset Advisory Commission to meet every three years for a period of six months. Mayor Craddock opened a public hearing to consider annexation of 20.48 acres, more or less, out of the J. M. Veramendi Survey No. One (1), in Hays County, Texas, being located adjacent to San Marcos High School's football stadium on F. M. Highway 621, a/k/a Staples Road. The caption of the Ordinance was read as follows: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN MARCOS, TEXAS, ANNEXING TO SAID CITY A TRACT OF LAND CONTAINING 20.48 ACRES, MORE OR LESS, OUT OF THE J. M. VERAMENDI SURVEY NO. ONE (1), IN HAYS COUNTY, TEXAS, BEING A PORTION OF THAT TRACT DESCRIBED AS 195.677 ACRES IN A DEED OF TRUST FROM DR. BRYAN WILDENTHAL TO JIM R. SMITH DATED JULY 13, 1981, AND RE- CORDED IN VOLUME 272, PAGE 409 OF THE HAYS COUNTY DEED RECORDS, SAID LAND BEING LOCATED WITHIN THE EXTRATERRITORIAL JURISDIC- TION OF SAID CITY AND LYING ADJACENT TO PRESENT CITY BOUN- DARIES; APPROVING A SERVICE PLAN FOR SAID TRACT; EXTENDING THE BOUNDARY LIMITS OF SAID CITY SO AS TO INCLUDE SAID TRACT; GRANTING TO THE INHABITANTS OF SAID TRACT ALL THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS OF SAID CITY; BINDING SAID