Res 2009-041 - Laserfiche WebLink

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statements of bidders, lists of bidders' proposed subcontractors, and all other documents required to be submitted with the bids for responsiveness and for bid amount. Engineer will also verify through reasonable investigation the financial and performance history documentation submitted by the low bidder and second low bidder, and their references. The City will provide copies of all of the bid documents to the Engineer within one day from the date of receipt of bids and the Engineer will prepare a report of its review and evaluation, and include a written recommendation for award within ten calendar days of receipt of the bid documents of the contract for construction, or other action as may be appropriate. The City will make the final decision on the award of the construction contract and the acceptance or rejection of bids. The Engineer will provide technical (but not legal) advice in bid protest situations. It is assumed that this Project will be bid as one Project and neither party anticipates that it will be necessary to re- bid the Project. 1.4.5 Have no authority to issue a Notice to Proceed to any Contractor. 1.4.6 Provide the City with two half size and two full size sets of conformed construction plans. Provide the Contractor with three half size and two full size sets of conformed construction plans at no additional cost to the City. Construction Administration 1.4.7 Provide administration of the construction contract as set forth in the construction documents unless otherwise provided in this Agreement and incorporated in the construction contract documents. Engineer will not pursue a course of conduct which might jeopardize any of the City's rights hereunder. Minor deviations from the construction contract documents that do not affect the validity of performance bond(s) are permitted. 1.4.8 Be a representative but not an agent of the City during the construction phase, and advise and consult with the City and provide progress reports and advice to the City in writing; serve as the City's direct contact with the Contractor and forward the City's instructions to the Contractor unless (1) Engineer is unavailable by telephonic communication or otherwise to issue instructions necessary for the proper progress and acceptance of work; (2) jeopardy to life and/or property exists; and/or (3) lack of instructions and/or unavailability of Engineer will result in, in City's opinion, harm to City, in which case instructions may be forwarded directly to the Contractor by the City; have authority to act on behalf of the City only to the extent provided herein and in the construction contract documents unless otherwise modified by written instrument in accordance with Section 12.1. Any instructions issued directly by City to Contractor will be promptly communicated to the Engineer if the Engineer was unavailable at the time of issuance of instructions. 1.4.9 Assist the City in conducting a pre-construction conference with the Contractor, members of City's staff, representatives of affected utility providers, and federal and state agencies having jurisdiction over the Project (including City inspectors) in order to establish construction schedules and to identify key representatives of the parties and lines of communication. The Engineer will be responsible for providing an agenda and for keeping accurate minutes of this meeting. The Engineer will distribute minutes to the interested parties within five calendar days 7