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Department ot'Justice Office ofJustice Programs Bureau of Justice Assistance PROJECT NUMBER 2009-SU-119-3387 AWARD CONTINUATION SHEF,T Grant AWARD DATE 09:0212009 SPECIAL CONDITIONS PAGE 5 OF 10 IT RECOVERY ACT- Separate Tracking and Reporting of Recovery Act Funds and Outcomes The recipient agrees to track, account for, and report on all funds from this Recovery Act award (including specific outcomes and benefits attributable to Recovery Act fiords) separately from all other funds, including DOJ award funds from nun-Recovery Act awards awarded for the same or similar purposes or programs. (Recovery Act funds may be used in conjunction with other funding as necessary to complete projects, but tracking and reporting of Recovery Act funds must be separate.) Accordingly, the accounting systems of the recipient and all subrecipients must ensure that funds from this Recovery Act award are not commingled with funds from any Other source. The recipient further agrees that all personnel (including subrecipient personnel) whose activities are to be charged to the award will maintain timeshects to document hours worked for activities related to this award and non-award- related activities. 19 RECOVERY ACT -Subawards Monitoring The recipient agrees to monitor subawards under this Recovery Act award in accordance with all applicable statutes. regulations, OMB circulars, and guidelines, including the OJP Financial Guide, and to include the applicable conditions of this award in any subaward. The recipient is responsible for oversight of subrecipient spending and monitoring of specilic outcomes and benefits attributable to use of Recovery Act funds by subrecipients. The recipient agrees to submit. upon request, documentation of its policies and procedures lix monitoring of subawards under this award. 19. RECOVERY ACT Subawards - DUNS and CCR for Reporting The recipient agrees to work with its first-tier subrecipients (if any) to ensure that, no later than the due date of the recipient's first quarterly report after a subaward is made, the subrecipient has a valid DUNS profile and has an active registration with the Central Contractor Registration (CCR) database. 20. RECOVERY ACT - Quarterly Financial Reports The recipient agrees to submit quarterly financial status reports to OJP. At present, these reports are to be submitted on-line (at https:i/grants.ojp.usdcj.gov) using Standard Form SF 269A, not later than 45 days after the end of each calendar quarter. The recipient understands that after October 15, 2009, OJP will discontinue its use of the SF 269A, and will require award recipients to submit quarterly financial status reports within 30 days after the end of each calendar quarter, using the governmertt-wide Standard Form 425 Federal Financial Report from (available f'or viewing arw,w-w.whitchc)use.gov/omb/grants/standard_fomis/f&.pdf), Beginning with the report for the fourth calendar quarter of 2009 (and continuing thereafter), the recipient agrees that it will submit quarterly financial status reports to OJP on- line (at https:/igran(s.ojp.usdoj.gov) using the SF 425 Federal Financial Report form, not later than 30 days after the end of each calendat quarter. The final report shall be submitted not later than 90 days following the end of the grant period. 01P FORM 4000:2 tRFV 4-981