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The City will examine the documents and information submitted by the Vendor and promptly <br />respond to any issues requiring a decision by the City. <br />2.3 Provide access to and make all necessary provisions for the Vendor to enter City facilities <br />as required for the Vendor to perform its Services and to provide and install its Products under <br />this Agreement. <br />2.4 Bear all costs incidental to this Article. <br />ARTICLE 3 <br />REIMBURSABLE EXPENSES <br />3.1 Reimburseable expenses, including all normal and customary expenses such as travel, <br />transportation and freight are included in the Vendor's compensation for Services performed or <br />Products provided. <br />ARTICLE 4 <br />PAYMENTS TO THE VENDOR <br />4.1 PAYMENTS <br />4.1.1 The Vendor will invoice the City for the Vendor's provision of its Services as stipulated <br />on the attached Schedule A annually prior to the performance of the Services. Payments for <br />Services will be made to the Vendor not later than thirty (30) calendar days following the City's <br />receipt of the Vendor's invoice. The amounts of the invoice will be based upon the payment <br />schedule established in the Schedule A in accordance with Article 13 of this Agreement, less any <br />disputed amounts, pending resolution thereof. <br />4.1.2 For amounts remaining unpaid after forty-five (45) calendar days following the City's <br />approval of the Vendor's invoice, an interest charge may be assessed equal to 1.0% per month or <br />the highest amount allowed by law, whichever is lower. <br />4.1.3 The Price does not include applicable taxes unless otherwise indicated, and the City will <br />be responsible to pay when due or levied any applicable sales, excise or other similar taxes with <br />respect to any Products and/or Services, exclusive of taxes based on Vendor's net income unless <br />the City is tax exempt and has provided the Vendor with the appropriate documentation <br />supporting such tax exempt status. <br />4.1.4 Payments on account of the Vendor's provision of additional Services or Products as <br />authorized in Section 1.4 will be based upon the billing terms specified on the corresponding <br />Schedule A and the presentation of the Vendor's invoice, less any disputed amounts, pending <br />resolution thereof and an Authorization of Change in Services Form executed by the Vendor and <br />the City. <br />Black Box Telephone Hardware and Software Master Maintenance and Purchase Agreement <br />9