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5) Providing weekly suggested replenishment item list(s). <br />6) Providing weekly itemized cost report by part, City department, work order number and <br />General Ledger (GL) accounts. <br />7) Conducting workflow efficiency audits, procedural and process gap analysis and providing <br />recommendations for improvements. <br />8) Providing product standardization suggestions to improve price and availability. <br />9) Providing 24 -hour access to the Contractor's employees and inventory assets during an <br />emergency. <br />10) Supervising the warehouses to ensure thorough and accurate inventory records are <br />maintained. <br />11) Procuring and issuing inventory parts per City purchasing procedures. <br />12) Confirming contract pricing on invoices. <br />13) Managing and maintaining parts inventory and warehouses. <br />14) Performing annual inventory and cycle counts. <br />15) Compiling and analyzing inventory usage data; identifying and recommending items to be <br />removed from stock. <br />16) Supervising City technicians labeling and organizing stock. <br />17) Reviewing completed work orders and monitoring for accuracy of parts usage information. <br />18) Tracking and charging out weekly, itemized repair costs by City department/division; part <br />number, work order number, and GL accounts. <br />19) Collecting, compiling, and maintaining invoices and receipts. <br />20) Generating and reviewing financial reports; verifying that expenditures have been <br />appropriately allocated; updating expenditure spreadsheets. <br />21) Preparing requisitions and checking requests for the payment of invoices. <br />22) Creating, updating, and maintaining vendor files and contracts. <br />B. Provide best efforts but not guarantee the following: <br />1) A 95% fill rate percentage from warehouses. <br />2) Complete inventory accuracy in warehouses. <br />3) Reduction of inventory obsolescence. <br />C. Attend a monthly meeting with the City (to include the three Assistant Directors, as <br />appropriate) to address upcoming project updates so future material needs can be met. <br />D. Attend a quarterly warehouse user meeting to evaluate the Contractor's performance. <br />E. Assign Toby Melcher to personally serve as the Contractor's representative. Mr. Melcher <br />is responsible for all Services performed under this Agreement. The Contractor will not substitute <br />another representative unless approved in writing by the City in advance of such proposed <br />substitution. In the event the City and the Contractor cannot agree to the substitution of the <br />Contractor's Representative, the City may terminate this Agreement. <br />II. CITY RESPONSIBILITIES <br />The City will: <br />CITY HALL • 630 EAST HOPKINS • SAN MARCOS, TExAs 78666 ® 512.393.8150 • FACSIMILE 855.759.2846 <br />SANMARCOSTX.GOV <br />4 <br />