Laserfiche WebLink
<br />4. <br />Except as specifically authorized by CAPCOG in writing, CAPCOG is liable only for <br />expenditures made in compliance with the cost principles and administrative requirements <br />set forth in Uniform Grant Management Standards (UGMS), Comptroller of Public <br />Accounts, June, 2004. CAPCOG is not liable for expenditures made in violation of <br />Attachment D, Article 2 of this Contract. <br /> <br />Article 4. Financial Monitoring and Documentation <br /> <br />(a). Financial Monitoring Program. <br /> The SUBCONTRACTOR will adhere to the following financial <br />monitoring requirements in order to receive reimbursement for authorized expenditures and to <br />ensure that the expenditures incurred were reasonable and necessary to the project. <br /> <br />1. <br />Payments to the SUBCONTRACTOR will be made only on a reimbursement basis. To <br />receive reimbursement the SUBCONTRACTOR must submit the following: <br /> <br />a) <br />Reimbursement Request Form <br />b) <br />Copies of checks <br />c) <br />Copies of invoices <br />d) <br />List of bid responses for purchases over $5,000 <br />e) <br />Copy of RFP and list of RFP responses (if applicable) <br />f) <br />Equipment inventory information (if applicable) <br /> <br />2. <br />If the SUBCONTRACTOR does not have a Purchasing Policy that complies with state <br />law, the SUBCONTRACTOR must adhere to the general provisions of CAPCOG <br />Purchasing Policy, which are outlined below: <br /> <br />a) <br />Purchases over $15s governing body <br /> <br />b) <br />Purchases above $50,000 require formal competitive sealed bids <br />c) <br />Purchases between $2,500 and $49,999 require informal bids (at least three written <br />quotes) <br />d) <br />Purchases between $300 and $2,499 require at least three verbal quotes <br />e) <br />Purchase less than $300 do not require quotes <br />f) <br />Split purchases to avoid bidding requirements will not be allowed <br />g) <br />Cumulative purchases of like items through the fiscal year could be considered <br />circumvention of the policy if it was reasonable to anticipate the purchases in <br />advance <br /> <br />Note: <br />The use of State Contract items can eliminate the need for many of the bidding <br />requirements. <br /> <br />3. <br />The SUBCONTRACTOR is allowed to account for expenses incurred and request <br />reimbursement of outlays under either a cash or an accrual basis, as defined and <br />authorized under the UGMS. To be eligible for reimbursement under this Contract, a <br />cost must have been incurred and either paid by the SUBCONTRACTOR prior to <br />claiming reimbursement from CAPCOG or incurred by the last day of the time period <br />indicated on a request for reimbursement form and liquidated no later than thirty (30) <br />days after the end of that time period. <br /> <br />CAPCOG FY2016 <br /> <br /> <br />Ў <br />Solid Waste Interlocal Contract <br /> <br /> <br />