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NOTE: NEW OFFEROR MUST COMPLETE VENDOR REGISTRATION ON-LINE PRIOR TO SUBMITTING PROPOSAL. Vendor Registration can be found at http://www.lera.org/about/bids.html. INSTRUCTIONS 1. Submission of Proposals. PROPOSALS SHALL BE RECEIVED ON THE DATE INDICATED M THE MILESTONES BLOCK BY 3PM CPT. Proposals received after the date and time specified above shall be considered late and will not be accepted. Proposals shall be considered valid legal offers for a period of ninety (90) days after receipt by LCRA. Proposals may be submitted by email only. Submit your proposal to Jacqueline Soukup: jsoukup@lcra.org. 2. Opening of Proposals. Proposals will not be publicly opened. All Proposals and evaluations will be kept strictly confidential throughout the evaluation, negotiation and selection process. Only the members of the Evaluation Team and Supply Chain Services' employees will be provided access to the Proposals and evaluation results during this period. 3. Contact. Questions regarding the RFQ should be emailed to the LCRA Authorized Agent: Jacqueline Soukup: jsoukup@lcra.org. The LCRA Authorized Agent is the sole LCRA point of contact from RFQ issuance until contract award. Do not rely on information from any other source. Contacts with other LCRA personnel initiated by an Offeror may be grounds for disqualification of its offer at LCRA's sole discretion. 4. Proposal Forms. Proposals must conform to the formatting and other requirements contained herein. Incomplete proposal forms, schedules and information sheets may be grounds for disqualification. Proposals shall be limited to not more than 50 letter size pages. 5. Requirements of Offerors Prior to Proposal Submission Date. 5a. Review of Documents. Offerors shall read and understand the complete RFQ package including those sections that shall be completed subsequently by the Offeror to whom an award is made. 5b. Exceptions to Terms and Conditions. Exceptions to Terms and Conditions must be taken at the time the proposal is submitted. Offerors shall submit exceptions to LCRA in the cover letter accompanying the proposal with proposed alternative language. Exceptions shall not be allowed after the proposal opening date and time. At the sole discretion of the LCRA, the amount and nature of exceptions may be grounds for disqualification. 5c. Clarifications Regarding Scope of Work. LCRA shall attempt to answer written inquiries concerning the RFQ, but shall not be obligated to do so. If an Offeror believes the RFQ contains an error or ambiguity, then the Offeror shall make a written inquiry to LCRA explaining the issue and referencing paragraph and page number in the RFQ, and asking the appropriate question. Written inquiry must be submitted to the LCRA Authorized Agent by the date indicated in the milestone block. Inquiries or questions shall be emailed to the LCRA Authorized Agent. A proposal item, which, in the opinion of LCRA, is not in exact compliance with the RFQ, and which has not been modified or clarified may, at LCRA's discretion, be considered an exception to the RFQ or be rejected as a non-conforming offer. 6. LCRA Reservation of Rights. LCRA reserves the right to reject any and all proposals, irregularities or formalities in the proposal. LCRA shall evaluate the proposals in accordance with the RFP requirements. LCRA may request additional written or oral information from Offerors to obtain clarifications with respect to their proposals. LCRA may award from proposals without discussions, or may conduct discussions with one or more Offerors. LCRA reserves the right to delay proposal opening, to evaluate alternate proposals and to make multiple and/ or split awards from this proposal. If you take issue with the contents of a solicitation, or a contract award decision as a result of this solicitation, refer to LCRA Issue Resolution Procedures posted at http://www.Icra.ory,/about/bids.html. LCRA reserves the right to engage in business with responsible contractors General Services RFP LR Revised 09/15/08 Contract #TBD Page 2