Res 2017-022/Interlocal Agreement between City and General Land Office (GLO) to assist administration of Disaster Recovery Funds from U.S. Department of Housing and Urban Development (HUD-DR)

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DocuSign Envelope ID: 4DE5ACDB-41 F6-4131D-AFDF-B4C9F4C755EA GLO Contract No. 17-362-000-A396 Page 2 of 7 directed to GLO's designee in GLO's Community Development & Revitalization ("CDR") Program. The GLO's designee under this Agreement to receive such requests is GLO CDR Staff Director. 2. After receiving the request, GLO's CDR Program shall assign the City's request to the appropriate GLO employee(s). Thereafter, the GLO employee(s) will work with the City to provide the requested assistance, and any related deliverables, in a diligent and timely fashion. In connection with providing this assistance, the GLO employee(s) shall segregate and accurately record the time spent solely on City matters through the GLO's Timekeeper Program. 3. GLO employees working with the City under this Agreement shall remain GLO employees and the GLO shall maintain all employer-provided benefits, including compensation, in accordance with the GLO's current payroll and benefits practices. 4. GLO employees who assist on this project may periodically perform work on the City's premises. Regardless of where the work is performed however, GLO retains the right to control and direct the services provided by GLO employees, not only as to the result to be accomplished by the work, but also as to the detail and means by which the result is accomplished. The City will provide office space for GLO employees performing services for the City under this Interlocal Agreement at the City's expense. 5. GLO and the City agree that GLO shall charge the City f'or the assistance provided by the GLO employee(s). These charges will be calculated on an hourly rate basis as follows: Monthly gross salary + longevity + BRP (Benefit Replacement Pay, if receiving) x 12 = employee yearly compensation/divided by 2080 (number of hours in a year). The FY2017 hourly rate for certain GLO employees is listed in Exhibit A hereto and incorporated by reference for all purposes. The City shall be invoiced no more than once a month for such charges. Payment shall be made by the City to GLO within thirty (30) days of the date of the City's receipt of the invoice. The total budget for the GLO's assistance under this Agreement shall not exceed $100,000.00. Any modification of the budget shall be by written and signed amendment to this Agreement. 6. Billable Increments means the increments for billing purposes. Under this Interlocal Agreement, the GLO may bill the City for services it performs at 15 minute increments. GLO shall submit and maintain all required documentation with each invoice to justify expenses billed to the City. The City will verify that all expenditures under the terms of this agreement comply with the CDBG regulations at 24 CFR Part 570 and 2 CFR Part 200, The City Housing and Community Development Manager will oversee validation of the GLO time spent/billed when the GLO is providing on-site assistance to the City, and will review timelines and budgets on projects and in accordance with the City's Work Order process. All payments to the GLO will be made on a reimbursement basis for actual eligible costs incurred; advance payments are not permitted. 7. Nothing in this Agreement shall restrict the City from hiring its own employees or contracting with any third party vendors. Interlocal Agreement between GLO and the City of San Marcos Contract No. 217-190 Page 2