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toplan,monitor,andcontroltheCity'sfinancialaffairs.TheCityFinanceDepartment,workingwith <br />thecontractedmonitoringfirm,willcomplywithtermsofthereportingrequirementsoftheCDBG <br />DRGrant. <br />F.MunisFinancialSystem <br />TheCityofSanMarcosutilizestheMunisFinancialManagementSystem.Basedondeliveringaccurate <br />andreliablefinancialdata,aǒƓźƭ͸corebusinesslogicisbuiltonproven,functionallymatureandindustry <br />specificmetrics.SanağƩĭƚƭ͸ƭMunisFinancialManagementSystemdeliversaccurate,transparent,and <br />efficientfinancialoperations.MunisFinancialapplicationsmakeiteasytostreamlineandsimplifyallof <br />CDBGDRaccountingoperationsthroughouttheprogram.Withitsversatilefeaturesandoptions,Munis <br />connectsfinancialdatatotheMunisGeneralLedger,atruemultifundaccountingsystemwithautomated <br />DueTo/DueFrom processing.TheMunissystemrecordsGrantAwards,Encumbrances/Obligations,Un <br />ObligatedBalances,Assets,Liabilities,ExpendituresandProgramIncome.Aflexiblechartofaccountsis <br />adaptabletotheprogramandƦƩƚƆĻĭƷƭ͸needs. <br />Munisupdatesallbalancesinrealtimewitheachtransaction,connectinguserstothemostcurrent, <br />accurateinformation.aǒƓźƭ͸ProjectandGrantAccountingprovidesanoptionalmethodformultiyear <br />trackingofbudgets,expendituresandrevenuesforuserdefinedprojects,suchascapitalimprovements, <br />specialprogramsandmore. <br />ThiscustomizablesystemallowstheCityofSanMarcostoprovidethefollowing: <br />Accurate,current,andcompletedisclosureoffinancialresults; <br />Recordsthatidentifyadequatelythesourceandapplicationofgrantfunds; <br />IdentifyexpendituresbyNationalObjectiveandeligibleactivity; <br />Comparisonofactualoutlayswithamountsbudgetedforthegrant; <br />Proceduresfordeterminingreasonablenessandallowablecostswhichincludesapprovalwork <br />flows,dollaramountapprovalthresholdsandbudgetarycontrols. <br />Accountingrecordsthataresupportedbyappropriatesourcedocumentationsuchascancelled <br />checks,paidbills,payrollrecords,timeandattendancerecords,contractsandsubgrantaward <br />documentsetc.; <br />CustomizablereportingoptionstomeetreportingrequirementsofvariousFederalawards; <br />Asystematicmethodtoassuretimelyandappropriateresolutionofauditfindingsand <br />recommendations. <br />TheMunissystemwillnotallowforpayments/encumbrancesthatexceedthepurchase <br />order/contractamountorthegrantaward. <br />TheMunisProjectManualisincludedinthe Appendix. <br />G.DisasterRecoveryGrantReportingSystemΑ(DRGR) <br />DRGRallowsSanMarcostosubmitfinancialandperformancedatatoHUDregardingactivitiesfunded <br />underCDBGDRgrants.DRGRprovidesthemeansforupdatingandreconcilinggrantawardamounts, <br />drawdowninformation,andcurrentbalancesfromtheLineofCreditControlSystem(LOCCS)viatheDRGR <br />system. <br />CITYOFSANMARCOSCDBGDRFINANCIALPOLICIES&PROCEDURESMANAUAL8|P <br />AGE <br /> <br />