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Eachoftheseeventswilltriggerawrittenrequestforapprovalorwrittennotificationbythe <br />HousingandCommunityDevelopmentManagertotheHUDSanAntonioFieldOffice. <br />2.ChangestoConstructionAwardsΑ Inaccordancewith 2CFR§200.308(g),f <br />or construction Federal <br />awards, the recipient must request prior written approval promptly from the Federal awarding <br />The <br />agency for budget revisions whenever paragraph (g)(1), (2), or (3) of this section applies. <br />followingeventswilltriggerawrittenrequestforapprovalorwrittennotificationbytheHousing <br />andCommunityDevelopmentManagertotheSanAntonioHUDFieldOffice: <br />(1)Revisionsresultingfromchangesinthescopeortheobjectiveoftheprojectorprogram <br />submittedinwritingtotheHousingandCommunityDevelopmentManager. <br />(2)TheneedarisesforadditionalFederalfundstocompletetheproject. <br />(3)Arevisionisdesiredwhichinvolvesspecificcostsforwhichpriorwrittenapproval <br />requirementsmaybeimposedconsistentwithapplicableOMBcostprincipleslistedin2CFRpart <br />200,Subpart9Γ/ƚƭƷPrinciples. <br />Allgrantawards,encumbrances/obligations,unobligatedbalances,assets,liabilities,expenditures,and <br />programincomearetrackedwithintheMUNISfinancialsystem.OncetheCDBGDRActionPlanis <br />approvedbyHUDandfundingisreleased,projectswillbeestablishedbytheSeniorProjectManager, <br />approvedbytheHousingandCommunityDevelopmentManager.ProjectdetailwillbeinputtotheMunis <br />financialsystembytheGrantAccountantandtotheDRGRsystembyaCDBGDRstaffmemberdesignated <br />bytheCommunityDevelopmentManager.Projectdetailincludesallinformationrelativetothegrant: <br />type,name,amount,awarddate,awardingagency,grantperiod,matchingrequirements,description, <br />specialconditions/restrictions,anddrawdowninformation.ExpendituresenteredintotheMunisSystem <br />willimmediatelybecrossreferencedagainstallFEMA,FHWAandNRCSGrantstoensurenoduplication <br />ofbenefits.Expendituresarealsodetailedtoidentifytheirspecificrelationtoeligiblescopeofwork. <br />J.CostSharingorMatching <br />1.Inaccordancewith 2CFR§200.306CostSharingorMatching,forallFederalawards,anyshared <br />costsormatchingfundsandallcontributions,includingcashandthirdpartyinkindcontributions, <br />willbeacceptedaspartoftheCity'scostsharingormatchingwhensuchcontributionsmeetall <br />ofthefollowingcriteria: <br />AreverifiablefromthenonFederalentity'srecords; <br />arenotincludedascontributionsforanyotherFederalaward; <br />arenecessaryandreasonableforaccomplishmentofprojectorprogramobjectives; <br />areallowableunderSubpart9Γ/ƚƭƷPrinciples; <br />arenotpaidbytheFederalGovernmentunderanotherFederalaward,exceptwhere <br />theFederalstatuteauthorizingaprogramspecificallyprovidesthatFederalfundsmade <br />availableforsuchprogramcanbeappliedtomatchingorcostsharingrequirementsof <br />otherFederalprograms; <br />areprovidedforintheapprovedbudgetwhenrequiredbytheFederalawardingagency; <br />and <br />Conformtootherprovisionsof2CFR200,asapplicable <br />CITYOFSANMARCOSCDBGDRFINANCIALPOLICIES&PROCEDURESMANAUAL16|P <br />AGE <br /> <br />