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1. INTRODUCTION <br />This policy establishesand describesthe basic procurement policies under whichthe City <br />of San Marcos (the “City”) operates. This policy is effective immediately upon issuance, <br />and supersedes all previous purchasing policy instructions or directives. <br />The Purchasing Division (a division of the Finance Department)functions asthe City’s <br />agent for buying, contracting, the acquisition anddisposal of goods, the procurement of <br />services and construction. <br />2. PURCHASING DIVISION POLICY STATEMENT <br />As the chief executive officer for the City, the City Manager is responsible for the <br />administrative affairs of the City. The City Manager has delegated purchasing <br />responsibility within the guidelines established in this policyto the Purchasing Manager. <br />The Purchasing Manager is authorized toperformall purchasing related functionson <br />behalf of the City within these policies. For purchasing related functions utilizing Federal <br />funds, the City will comply with Section 2 CFR200.318(a)through 200.326of the Code of <br />Federal Regulations.In the event of a conflict between this policy and the corresponding <br />guidelines, theCity Manager will issue a decision on the resolution of the conflict as <br />necessary for the effective operation of the Purchasing Division.Should a conflict arise <br />between federal, state, and local laws regarding procurement, the more restrictive law will <br />apply. <br />3. CONTRACTING AUTHORITY <br />The authority to execute contracts on behalf of the City are asfollows: <br />$0-$2,999.99Department Director or Chief <br />$3,000 -$14,999.99Assistant City Manager or authorized designee <br />$15,000 and aboveCity Manageror authorized designee <br />Contract renewalsPurchasing Manager <br />4. CONTRACT MANAGEMENT <br />The Purchasing Division is responsible for the management of all City contracts. City <br />departments will send all contracts to the Purchasing Division for entering into the Tyler- <br />Munis financial system. All change orders, authorization of change in services(“ACIS”), <br />and final payment requests will come through the PurchasingDivision for review and <br />contract compliance for further processing. <br />(12/16) <br />-2- <br /> <br />