01152008 Regular Meeting - Laserfiche WebLink

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Regular Meeting January 15, 2008 Page 5 Road Bridge local participation project in lieu of an equivalent match project. Staff subsequently identified the McCarty Lane at Cottonwood Creek Crossing Project as an equivalent match project. She stated the City Council adopted Resolution 2007 -202R on November 20, 2007 requesting the waiver from the Cape Road Project. The waiver was approved by TxDOT on December 4, 2007. The final Advance Funding Agreement (AFA) and the waiver were forwarded to the City on December 13, 2007. According to TxDOT, Resolution 2007 -202R, which approves the waiver, also approves the AFA. Review of the AFA indicates the City would retain responsibility for right - of -way acquisition, utility relocation, and all items that are not eligible for federal participation under the Highway Bridge Replacement and Rehabilitation Program for the Cape Road Bridge. She stated since these requirements were not identified when the waiver project was brought to City Council, she is requesting direction from the City Council. She stated there are three alternative options for discussion: 1) Grant the City Manager authority to execute the AFA with the terms and conditions as specified by TxDOT, which is in the Council packet; 2) Retract the request for waiver and participate in the Cape Road Bridge project as originally intended at a cost of $167,304. She stated the terms and conditions of the AFA would remain; 3) Do not grant the City Manager authority to execute the Advance Funding Agreement. She also stated the 3rd option could potentially cancel the Cape Road Bridge project according to TxDOT. She stated Staff is recommending alternative option 1. Mr. Thomaides inquired to the final result of the recommending option. Ms. Jamison stated it would be a total replacement. Ms. Anderson, Assistant City Manager, stated the Engineering Department received a report from TxDOT regarding a poor rating for the Cape Road Bridge. She stated TxDOT will not widen the bridge, they will replace as is and install some water quality issues. She stated the bridge has to match the abutting streets, which will be a two lane bridge with shoulders. Mr. Thomaides inquired whether the replacement bridge is higher. Ms. Anderson stated the bridge will be built out of the flood plain. Mr. Bose inquired to the completion date. Ms. Anderson stated as soon as Staff provides TxDOT with the option the Council chooses, Staff can provide the schedule of the project in the Project Briefing Reports. The Council agreed by consensus to Grant the City Manager authority to execute the AFA with the terms and conditions as specified by TxDOT. Mayor Narvaiz introduced a discussion regarding an Interlocal Agreement with Hays County to accept and manage funds for development of facilities on the Village of San Marcos Campus located at the future intersection of Reimer Avenue and Fox Trail Drive and direction to Staff. Ms. Jamison stated she would like to receive direction from the City Council in advance for a policy agreement regarding the acceptance of funding from the County. Mayor Narvaiz stated Council needs to provide direction in case the County decides to provide funds to the City. Mr. Jones thanked the County Commissioners for their help with this important project. Mayor Narvaiz stated she attended the Commissioners Meeting where this project was discussed. She stated Council has provided funding to ensure this project and partnership. Mr. Thomaides stated he feels it is important that the