Res 2019-122/approving a City Support of Public Events Policy

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INTRODUCTION The City of San Marcos often receives requests for support of events from various outside organizations and agencies. This Policy shall apply to requests the City receives for in-kind donations and monetary grants and provides a procedure to evaluate such requests. This Policy is to provide support to deserving events, which provide a public purpose in the following ways: • Providing cultural and educational enrichment ■ Celebrating our unique diversity, history and heritage ■ Enhancing pride and a sense of community ■ Promoting a positive image of the City of San Marcos • Endorsing economic vitality DEFINITIONS In-kind Donation -City's staff regular hours, services, event marketing, or resources in return for certain benefits to the city including acknowledgment, recognition, and/or promotional consideration. In-kind contributions from the City do not include the provision of cash funds to, or on behalf of, the applicant. Grants - Monetary contribution from the City to support Events with significant community benefit. Financial support is limited to the funds approved in the City's annual budget. City Sponsorship - Consists solely of financial support (Grants) limited to funds approved in the City's annual budget. Applies to Events that are created, planned, and implemented by non-City agencies. City Partnership - May consist of City staff hours, resources, services, and/or financial support (Grants) limited to the funds approved in the City's annual budget. Event organizers must reimburse the City of San Marcos for 100% of costs in excess of the support level authorized. Special Event - A unique, one-time, or first-time event within the City of San Marcos that will significantly impact the surrounding community, requires additional planning, preparedness and mitigation efforts of the local emergency 1I