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b. Proposed performance measures; and <br />c. A proposed performance review plan; and, <br />d. A proposed budget for the fiscal year. <br />3. At a minimum, the performance review plan will include a written quarterly report <br />concerning issues related to economic development in the area of the City. The <br />Economic Development Director will present this report to the City Council in <br />executive session to the extent needed to protect the confidentiality of information <br />from business prospects while assuring compliance with the Texas Open Meetings <br />Act. The report will describe the Chamber's economic development activities in the <br />preceding quarter and will include, but not be limited to the following items: <br />a. A list of prospective business contacts for the proceeding quarter; <br />b. A list of pending business prospects along with a status report on negotiations <br />with each; <br />c. A summary of staff activity; and <br />d. Monthly and year to date revenues and expenditures. <br />4. The ED Board and the Chamber, may modify and amend the proposed program, <br />performance measures, performance evaluation plan, and budget for any period of <br />this Agreement subject to City Council approval. <br />H. Monthly Activity Reports. The Chamber will provide to the ED Board a report of <br />the Chamber's activities for each month of this Agreement. The report will be provided at the <br />first meeting of the ED Board that follows the month in which the activities occurred. <br />1. Services for ED Board Meetings. The Chamber will perform the following in <br />connection with meetings of the ED Board: <br />1. Provide facilities and staffing for the meetings of the ED Board. The Chamber will <br />ensure that the facilities for the ED Board meetings allow for attendance by members <br />of the public. <br />2. Keep minutes of the public portion of meetings of the ED Board, and provide a copy <br />of each set of minutes to the city council and city manager. <br />3. Prepare agendas for meetings of the ED Board, and provide them to the City Clerk in <br />a timely manner so that notice of meetings of the ED Board can be given in <br />accordance with the Texas Open Meetings Act. <br />Page 4 of 8