Res 2009-115 - Laserfiche WebLink

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4. Ensure that an appropriate record is made of each executive session meeting of the ED Board, and deliver the record to the City Clerk promptly after each such meeting. 5. Accept conflict of interest disclosure forms from members of the ED Board when appropriate, and deliver the forms to the City Clerk promptly after receiving them. The Chamber acknowledges and understands that the ED Board is subject to the Texas Open Meetings Act (Texas Government Code Chapter 551) and the Conflict of Interest Law (Texas Government Code Chapter 171), and that ED Board records are subject to the Texas Public Information Act (Texas Government Code Chapter 552). The Chamber will familiarize itself with these laws, and with City ordinances that apply to City boards and commissions, so that the Chamber promotes and encourages compliance with these laws by the ED Board. J. Subcontracting. The Chamber will not subcontract for the performance of any of its services under this Agreement without the prior written consent of the City. K. Financial Report; Audit. The Chamber agrees to submit to the City an annual financial report and an audit prepared by a certified public accountant. L. Separate Account. The Chamber shall maintain the funds provided by the City under this Agreement in a separate account, and the Chamber shall not commingle the funds in that account with any other money, or maintain them in any other account. The Chamber shall maintain complete and accurate financial records of each expenditure of the funds and, at the request of the City Manager or his designee, or of any other person, shall make the records available for inspection and review during normal business hours. M. Unspent Funds. Any funds allocated to the Chamber by the City which are unencumbered or unexpended at the end of the any applicable fiscal year of the City or other date of the termination of this Agreement shall be remitted to the City within 30 days from the date thereof; provided, that the Chamber may retain one-twelfth of the funds after the date of termination of this Agreement to pay for outstanding unpaid end-of-year authorized expenses incurred during the term of this Agreement. N. City Branding. Upon the City's completion of its branding project, and submission of the new brand or logo to the Chamber, the Chamber will incorporate the brand or logo into advertising programs initiated after the receipt of the new brand or logo. SECTION 2. DUTIES AND AUTHORITY OF THE ECONOMIC DEVELOPMENT BOARD A. Advice and Oversight. The ED Board will advise and provide oversight for the Page 5 of 8