Res 2009-116 - Laserfiche WebLink

Home Browse Search

Chamber will use reserve (remaining fund balance at the end of the current fiscal year) to fund $97,500.00 for the Convention and Visitor Bureau-Conference/ Event Bid and Servicing program. C. The Chamber shall make these expenditures in conformance with the Convention and Visitor Bureau budget for 2009-2010 which is marked Exhibit "A" and attached to this Contract for all purposes as though fully set out herein. The Chamber Board, on recommendation of the Convention and Visitor Bureau Advisory Board ("CVB Advisory Board"), may approve amendments to the budget to transfer funds among line items. The Chamber acknowledges that the City's approval of this budget, and the CVB Advisory Board's recommendation of amendments to the budget, create a fiduciary duty in the Chamber with respect to the CVB Funds provided by the City to the Chamber under this Contract. All expenditures of CVB Funds shall be subject to monitoring by the CVB Advisory Board under Section 4.C. below. D. Within 30 days after the end of each month during the Term of this Contract, the Chamber shall submit a report in electronic format to the City Clerk, with a copy to the City Manager and the City Finance Director, describing the activities and expenditures resulting from the CVB Funds allocated during the previous one month period. E. Should the CVB, or the Chamber, fund an event which generates visitors to the community with CVB Funds, the Chamber shall submit a completed "Post Event Report Form" in the format approved by the City. 111. OPERATION AND MAINTENANCE OF TOURIST INFORMATION CENTER A. Facility Description. The Tourist Information Center (the "Tourist Center") is owned by the City and is located at 617 IH-35 North in San Marcos, Texas. B. Operation of Center. The Chamber agrees to use CVB Funds for the operation and maintenance of the Tourist Center in accordance with the following: 3