Ord 2020-027/Records Mangement Ordinance

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libfafy—anti'--c`lrebi v es eoirsnission The plan will also establish crrcciia faf pfotoeols for ensufing that a miefefilming pfogfam that is exempted from the >neveftheless, subjeet to pefiodie review by the feeefds eomplianee witheaffifflissiOD. 11i'es.The creation, maintenance, preservation, electronic document imaging and storage of digital records, including the conversion of a physical record to a digital record, must comply with the records management plan state law and the administrative rules of the Texas State Library and Archives Commission. The records management officer will review departmental plan for information technology systems and services for assistance in potential technology solutions to ensure that the systems and services create, store manage protect preserve destroy, and provide access to records in compliance with the records management program. Sec 2.515. Ownership of records. La) Every City record is the property of the City. No City official or employee has by virtue of their position, any personal or property right to City records even though the official or emplo eye may have developed or compiled them. Any record created or received by a City official or employee that relates to City business is a City record whether it is maintained on a device owned by the City or on a personal device. The unauthorized alteration destruction removal from files or use of these records is prohibited. A City record shall not be sold, loaned, given away or destroyproperty. O A City official or employee shall, at the end of the official's tern or appointment or employee's employment, must deliver to the City all records in their possession. City contractor/vendor responsibilities: The City contractor/vendor will maintain any City records in compliance with this chapter. 0 If a City contractor/vendor receives or creates a record due to fulfilling a contract, the record is the property of the City. The City contractor will comply in delivering the record in any media or format to the City at no cost when the contract is completed or terminated and/or if requested by the authorized City employee. The contractor may not dispose or destroy a record that is City property.