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Employee means a person employ the City. <br />Essential record means any City record necessary to the resumption or <br />continuation of City operations in an emergency or disaster, to the re-creation of <br />the legal and financial status of the City, or to the protection and fulfillment of <br />obligations to the people of the state. <br />Local Government Records Act means Title 6. Records, Subtitle C. Records <br />Provisions Applying to More Than One Type of Local Government of the Texas <br />Local Government Code. <br />_Official means the Mayor, a member of the City Council, and a person <br />qppointed by the Mayor or the City Council board/commission, task force, or <br />another Cit by ody. <br />Permanent record means any City record for which the retention period on <br />a records control schedule is given as permanent. <br />Physical record means that the record is maintained in a tangible form, such <br />as paper, photographic film analog tape, or similar medium. <br />Record means a local_ government record of the City, and includes a digital <br />record and/or a physical record. <br />Records control schedule means a document prepared by or under the <br />authority of the records management officer listing the records maintained by the <br />City, their retention periods and other records disposition information, which the <br />records management program may require. <br />Records Disposition means the destruction of a City record that has passed <br />its minimum legal retention period and no longer has value to the City. <br />Records liaison officers means the persons designated under section 2.510. <br />Records Inventory means the process of locating, identifying and describing <br />in detail the records of a department. <br />Records Management means the application of management techniques to <br />the creation, use, maintenance, retention, preservation, and disposal of records for <br />the purposes of reducing the costs and improving the efficiency of recordkeeping. <br />The term includes the development of record control schedules; the management <br />of filing and information retrieval systems; the protection of essential and <br />permanent records; the economical and space -effective storage of inactive records; <br />control over the creation and distribution of forms, reports and correspondence; and <br />the management of micrographics and electronic and other records storage systems. <br />