Ord 2020-027/Records Mangement Ordinance

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Records management committee means the committee established in section 2.506. Records management officer means the person designated in section 2.504. Records management plan means the plan developed under section 2.507. Retention Period means the minimum time that must pass after the creation, recording or receipt of a record or the fulfillment of certain actions associated with a record before it is eligible for destruction. Sec. 2.502. City r rap de^'^Ned publie proper , Applicability. Ca) Each City official and employee shall comply with the City of San Marcos Records Management Program adopted under this chapter and the Texas Local Government Records Act. This chapter, the records management program, and the records control schedules apply to all records in whatever form the records exist, including all digital records and all physical records. Sec. 2.503. Policy. It is the policy of the City to provide for efficient, economical and effective controls over the creation, distribution, organization, maintenance, use and disposition of all City records through a comprehensive system of integrated procedures for the management of records from their creation to their ultimate disposition, consistent with the requirements of the Texas Local Government Records Act, V.T.C.A., Local Government Code, § 201.001 et seq., and accepted records management practice. Sec. 2.504. Designation of records management officer. Pursuant to Texas Local Government Code 203.025, the City Clerk, and successive holders of that office, will serve as the records management officer for the City. Each successive holder of the office shall file his their name with the director and librarian of the state library within 30 days of the initial designation or of taking up the office, as applicable. ell Ca) Each City official and employee shall comply with the City of San Marcos Records Management Program adopted under this chapter and the Texas Local Government Records Act. This chapter, the records management program, and the records control schedules apply to all records in whatever form the records exist, including all digital records and all physical records. Sec. 2.503. Policy. It is the policy of the City to provide for efficient, economical and effective controls over the creation, distribution, organization, maintenance, use and disposition of all City records through a comprehensive system of integrated procedures for the management of records from their creation to their ultimate disposition, consistent with the requirements of the Texas Local Government Records Act, V.T.C.A., Local Government Code, § 201.001 et seq., and accepted records management practice. Sec. 2.504. Designation of records management officer. Pursuant to Texas Local Government Code 203.025, the City Clerk, and successive holders of that office, will serve as the records management officer for the City. Each successive holder of the office shall file his their name with the director and librarian of the state library within 30 days of the initial designation or of taking up the office, as applicable.