Ord 2020-027/Records Mangement Ordinance

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Sec. 2.505. Records Alannement Committee Duties of records management officer. In addition to other duties assigned in this division, the records management officer will: Administer the records management program and provide assistance to department directors in its implementation; Plan, formulate and prescribe records disposition policies, systems, standards and procedures, In cooperation with department directors, identify essential records and establish a disaster plan for each City office and department to ensure maximum availability of the records in order to reestablish operations quickly and with minimum disruption and expense; Develop procedures to ensure the permanent preservation of the historically valuable City records; Establish standards for filing and storage equipment and for recordkeeping supplies; Provide records management advice and assistance to all City departments by preparation of a manual of procedure and policy and by on-site consultation; attorney, dir-eetor of eowm;ttee shall - ha l-(1) finanee, City elerk, and the ehief of poliee is established. The (!)Assist and r eolln the reeor-ds g the r management ords management officer ;n program; the development poheies (2) Review propose h nges and the per-formanee improvements of ,f needed; the g laf basis and (3) Review ,r -ds management and approve ff oeer• , r cords eorArol sehedµles submitted by -the (4) Give appfoved r or -ds final approval eontr„ 1 sehed to the destfuetion les; and of r-eeoMs i aeeordanee with In addition to other duties assigned in this division, the records management officer will: Administer the records management program and provide assistance to department directors in its implementation; Plan, formulate and prescribe records disposition policies, systems, standards and procedures, In cooperation with department directors, identify essential records and establish a disaster plan for each City office and department to ensure maximum availability of the records in order to reestablish operations quickly and with minimum disruption and expense; Develop procedures to ensure the permanent preservation of the historically valuable City records; Establish standards for filing and storage equipment and for recordkeeping supplies; Provide records management advice and assistance to all City departments by preparation of a manual of procedure and policy and by on-site consultation;