Res 2009-143 - Laserfiche WebLink

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services through existing engineering contracts established with the City and engineer so upon award of the grant to the City, the design activities will begin immediately. The combination of a roof mounted photovoltaic panel installation and a new roof is a good complement of project activities. The new roof will reduce water leak issues associated with roof mounted equipment installations. The new roof being a high reflectance type will also reduce the building heat load and energy associated with air- conditioning. Procurement of contractor resources for the installation of the roof and photovoltaic systems has been reviewed and various contracting methods have been identified to allow the City various options of project delivery. Having various procurement options allows the City some flexibility complying with the project installation delivery schedule ensuring that the project can be delivered in the time frame required by the grant. The City has evaluated the project management risks that could be encountered on the project. To reduce risks associated with the project the City will use a two-tier project management strategy: 1) management of city activities and general project oversight by the City's dedicated project manager and 2) management of the contractor by the City's selected engineer. The contractor will be required to provide a detailed bill of materials, procurement schedule, installation schedule, and schedule recovery plan. The schedule recovery plan will be used as a tool for unanticipated events such as weather and procurement delivery conflicts. Monitoring and Verification Plan The project Monitoring and Verification (M&V) plan will record pre-installation energy consumption conditions and post-installation conditions. The City has already gathered pre-installation energy consumption data from 2003 to present. The M&V plan includes total building electrical and gas metering to measure the effect of the new roof and electrical generation metering to measure the production of new renewable electrical energy. Metering will be monitored monthly and staff will verify performance with the project goals and objectives. Cost Information Roof Design: $50,000 Roof Construction: $500,000 Photovoltaic System Design: $112,500 Photovoltaic System Installation: $7.50/kW x 200kW = $1,500,000 Total project cost: $2,162,500 City Match: $ 550,000 Match as % of total: 25.4% Grant Request: $1,612,500