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Council Technology Acquisition Policy <br />1.0 <br />Purpose <br />This policy defines guidelines, expectations and responsibilities for the procurement and <br />use of technology and aligns a hardware standard for our Mayor and Council Members <br />with the City's current standards <br />2.0 Applicability <br />Mayor and Council Members during their term on City Council. <br />3.0 Policy <br />Statement <br />At the request of the Council Member the City will provide an appropriate technological <br />device to facilitate their public service responsibility. Devices will be selected from the <br />Council approved hardware catalog and will follow IT standards for hardware and <br />software specifications. All City purchases will follow local & state purchasing <br />regulations. <br />Council Member Laptop or Tablet <br />Council Member will have the choice of requesting a City -owned laptop or they may <br />use their monthly Council compensation stipend for unreimbursed expenses to <br />purchase a Council Member -owned laptop <br />• For a City -owned laptop or tablet, the City will purchase and provide a device <br />selected from the approved hardware list (See Council approved hardware <br />catalog) that will include: the latest operating system, mobile device <br />management security software, and any additional software needed to fulfill <br />their duties while in office. Remote Access support software will be optional. If <br />software is declined, the Council Member will have to bring the physical device <br />to the IT office for technical support. Council Member's access and use will <br />adhere to the Council Member Electronic Use Policy. <br />• For a Council Member -owned laptop or tablet purchased through the Council <br />Member's monthly compensation stipend, the City will not purchase or provide <br />licensed software or hardware support. The IT Department will be limited to only <br />installing and assisting with the virtual desktop connection software to allow the <br />Council Member to remotely access the city provided virtual desktop. <br />• During a Council Member's term, he or she will have the ability to participate in <br />discounted technology programs that are provided to the City. These programs <br />include the purchase of both hardware and software. To find out more about <br />these programs, Council Member's will need to contact the City Clerk's office <br />and request a list of the current programs. <br />Note: During Council meetings held within the Council Chambers, Council <br />Members are not obligated nor required to bring any additional technology to use <br />during meetings. The City provides each Council Member a desktop computer <br />with access to a virtual desktop to view packets during meetings. <br />11Page <br />