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Council Technology Acquisition Policy <br />C% l 111luen-Iiai't6 _1 <br />Council Members will have the choice of requesting a City -owned cell phone or they <br />may elect to use their personal phone and receive a monthly stipend. <br />For a City -owned cell phone, the City will purchase and provide a phone selected <br />from the approved hardware list (See Council Approved Hardware Catalog). The <br />City will be responsible for providing a cell phone, incurring all setup charges, <br />support and providing coverage under the current City's data and voice plan. In <br />the case of a lost/stolen/damaged cell phone, the City is responsible for the <br />replacement cost and terminating of services. <br />For a Council Member -owned phone, the City will provide a stipend based on the <br />rate disclosed in the Council Cellular Allowance form. The Council Member must <br />complete, sign and submit the cellular allowance form to the City Clerk's office for <br />processing. The Council Member is responsible for purchasing the equipment, <br />selecting a phone/data plan based on their needs, support and paying all setup <br />and monthly fees associated with the cell phone. In the case of a <br />lost/stolen/damaged cell phone, the Council Member is responsible for the <br />replacement cost. <br />Multiple Council Terms <br />• If Council Member is elected to multiple terms, he or she will retain their <br />technology for their new term. <br />• Technology shall be replaced once it has exceeded the manufacture warranty or <br />it is determined that the technology no longer meets minimum functional <br />requirements for use. <br />End of Council Term <br />At the end of the Council Member's term, he or she will have the option of surrendering <br />all technology devices to the City or purchasing and retaining the City -owned <br />technology at a depreciated value as described below. <br />For a Council Member to retain their technology, the City will calculate the <br />depreciated value by taking the original purchase price of the technology and <br />depreciate it over seven -years. The Council Member will be responsible for <br />paying the remaining value of the device, including sales tax. The City <br />Information Technology Department will remove all licensed software from the <br />device prior to purchase. <br />21 Page <br />