Laserfiche WebLink
Council Member Electronic Use Policy <br />1.0 <br />Purpose <br />This oolicv defines how to minimize liability and the risk of damage to data, technolociv, and information; <br />protect the integrity, availability and confidentiality of technology entrusted to the City of San Marcos <br />(COSM); and protects Council Members from the effects of unauthorized or improper use of technology. <br />2.0 Applicability <br />Mayor and Council Members during their term on City Council. <br />3.0 Policy Statement <br />Access <br />Use <br />General Access <br />Access to technology will be granted upon receipt of a written request from the City Clerk's Office. <br />Elected officials are given access to technology through their assigned accounts. Access is <br />controlled and limited only to those systems specifically required to perform job functions. All <br />machines accessing the network must run a supported, up-to-date version of an operating system <br />and anti-virus software. <br />Unauthorized Access <br />Council Member may not attempt to gain, or enable another to gain, access to technology for <br />which they have not been approved to use. Council Member may only use their assigned <br />account and are responsible for all activities performed under their account. A Council Member <br />may not share passwords or make their account available to others. A Council Member may not <br />attempt to gain unauthorized access to another user's information. Council Members are not <br />permitted to create local user accounts. <br />Appropriate Use <br />Council Member will use technology for the purpose of fulfilling their public services duties and <br />responsibilities. Appropriate use applies to proper care and maintenance of technology as well <br />as following best practice security measures relating to technology use. <br />Limited, occasional or incidental use of the City's technology by Council Members for personal, <br />non -business reasons are acceptable. However, Council Members shall not use City technology <br />to transmit, retrieve, or store any information or communication that is discriminatory, harassing, <br />derogatory to any individual groups, obscene, defamatory or threatening, illegal or otherwise <br />contrary to the City's interest. <br />Inappropriate Use <br />Council Member shall not purposefully or negligently cause security breaches which include, but <br />are not limited to: circumventing or attempting to avoid the user authentication or security of any <br />City account; performing any form of unauthorized network monitoring to intercept electronic data <br />not intended for the authorized user; modifying system configurations; introducing unauthorized <br />devices (e.g., rogue access points, hubs, switches, routers, etc., for both hardware and software) <br />into the network to provide unauthorized access to network resources. <br />Council Member shall not violate copyright laws. This includes the act of pirating software, or the <br />use of pirated software, and the illegal duplication of promulgation of information and other <br />intellectual property that is under copyright. Receipt and use of unauthorized software copies and <br />licenses is prohibited. <br />11 Page <br />