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1.2.1 Assist in preparing a preliminary draft of a design for the City utility bill and delinquent <br />notice and submit same to the City for its review and approval. Include the placement and <br />formatting of the OCR scan line at no additional charge to the City. <br />1.2.2 Develop, upon City's approval of the preliminary design, a final format for the utility bill <br />and delinquent notice documents. <br />1.2.3 Provide the City with all design artwork upon its completion. <br />1.3 TASK 2 -ELECTRONIC FILE <br />The Contractor will: <br />1.3.1 Accept and upload an electronic file of City utility bills and delinquent notices. <br />1.3.2 Provide a readable electronic file in CD Rom to the City for archival purposes which will <br />contain images of all utility bills, delinquent notices and reports generated under this Agreement. <br />The Contractor will provide the City with access to the DataProse Search and Viewbill menus, <br />which will retain a minimum of twelve (12) months of account history on-line. <br />1.3.3 Provide immediate on-line notification to the City verifying receipt of bill transmission <br />and confirmation of production of the file through access to the DataProse DP Auto/Connect <br />menu. <br />1.4 TASK 3 -PRINTING <br />The Contractor will: <br />1.4.1 Print utility bills and delinquent notices within one business day from the date the <br />electronic file is transferred to the Contractor and ensure that all documents match City data <br />exactly. <br />1.4.2 Perform a verification test of 100 utility bills and 50 delinquent notices on all transferred <br />billing and delinquent notice files as they are generated in order to ensure accuracy. The <br />Contractor will provide results of each test and related corrective action to the City after each test <br />is conducted. The Contractor will ensure that the status of each production will be available <br />through the DataProse Job Trax (on-line project tracking system). <br />1.5 TASK 4 -INSERTING <br />The Contractor will: <br />1.5.1 Collect any City identified inserts from the City within three business days of the City's <br />request. <br />~4~~~res~e a~ra~t <br />2 <br />