Res 2008-039 - Laserfiche WebLink

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1.5.2 Insert return envelopes and any City inserts into each utility bill or delinquent notice as requested by the City. 1.5.3 Detect and correct doubles or misses at insert stations, missed or unopened flaps on envelope misalignment at final insertion area or other equipment malfunctions. 1.6 TASK 5- SORTING/MAILING The Contractor will: 1.6.1 Sort all mail-outs to achieve the greatest potential discount possible on mailing costs. 1.6.2 Provide all mailing supplies required to mail utility bills and delinquent notices. 1.6.3 Ensure that all utility bills and delinquent notices are generated and mailed within one business day from the day data is transferred to Contractor. 1.6.4 Use the City of San Marcos, Utility Billing Department, 630 E. Hopkins, San Marcos, Texas 78666 as the official address and include this address and the City Seal on all City of San Marcos mail-outs for the most economical postage rates. 1.7 TASK 6 -REPORTS The Contractor will: 1.7.1 Provide detail and summary reports (electronically) of transactions for each mail- out/distribution through access to the DataProse DP Job Trax menu. The reports will include current project production reports, overall production reports, and history and analysis of billing information. 1.7.2 Transmit production reports to the City within one business day from the day of data transfer to the Contractor. 1.7.3 Maintain the United States Parcel Service ("LISPS") Coding Accuracy Support System ("CASS") certification processing software or a software system which performs the same function for the purpose of ensuring a current address verification process for the City. 1.8 TASK 7 -WAREHOUSING The Contractor will: 1.8.1 Provide a climate controlled warehouse space of sufficient size to store a minimum of two months volume of City envelopes and inserts. 1.8.2 Provide notification to the City at least 60 business days in advance of the depletion of the 1~~~~r~;~e ~'cs~ttr~ct 3