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2.4 Provide the Contractor with a weekly e-mail notification detailing the file(s) transmission <br />for that week. <br />2.5 Provide a jpeg or of of the City's seal for use in preparing utility bills and delinquent <br />notices. <br />2.6 Maintain a postage deposit with the Contractor equal to the amount of two months <br />average postage costs which will be assessed by the Contractor to mail City bills and notices. <br />The initial deposit will be calculated based on projected postage costs. Changes in the amount <br />requested by the Contractor must be supported by volume of mailing, postage costs and usage <br />reports. <br />2.7 Bear all costs incidental to this Article. <br />ARTICLE 3 <br />REIMBURSABLE EXPENSES <br />3.1 Reimbursable expenses, including, but not limited to such things as expenses for <br />reproduction of documents, auto travel mileage, delivery charges, long distance communications, <br />and freight are included in the Contractor's basic services compensation. <br />ARTICLE 4 <br />PAYMENTS TO THE CONTRACTOR <br />4.1 PAYMENTS ON ACCOUNT OF BASIC SERVICES <br />Payments for Basic Services will be made to Contractor monthly following receipt by City of <br />Contractor's invoices. The amounts of these invoices will be based upon the number of bills, <br />delinquent notices and inserts mailed by the Contractor for the prior month as well as any other <br />customer approved services in accordance with Article 12 of this Agreement, less any disputed <br />amounts pending resolution thereof. <br />4.2 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES <br />Payments on account of the Contractor's Additional Services as defined in Section 1.10 will be <br />made monthly upon presentation of the Contractor's statement of services rendered or expenses <br />incurred, less any disputed amounts, pending resolution thereof and an Authorization of Change <br />in Services form executed by the Contractor and the City. <br />ARTICLE 5 <br />OWNERSHIP AND USE OF DOCUMENTS <br />5.1 The Contractor will retain all of its records and supporting documentation relating to this <br />Agreement, and not delivered to the City, for a period of three years except in the event that the <br />Contractor goes out of business during that period, it will turn over, to the City, all of its records <br />