Res 2024-047 approving a contract with Cenikor to provide a

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DocuSign Envelope ID:COA2C376-DO83-4406-8D6C-OA6C2103A7F3 3. Termination for Convenience City may at any time and for any reason terminate Agency's services and work at City's convenience upon providing written notice to the Agency specifying the extent of termination and the effective date. Upon receipt of such notice,Agency shall,unless the notice directs otherwise, immediately discontinue the work and placing of orders for materials, facilities, and supplies in connection with the performance of this Agreement. This Agreement may also be terminated for convenience by either the City or the Agency,in whole or in part,by setting forth the reasons for such termination,the effective date, and,in the case of partial termination,the portion to be terminated. However,if in the case of a partial termination,the City determines that the remaining portion of the award wilt not accomplish the purpose for which the award was made,the City may terminate the award in its entirety. VII. ADMINISTRATIVE REQUIREMENTS A. Internal Controls The Agency must establish and maintain effective internal control over the award that provides reasonable assurance that the Agency is managing the award in compliance with funding source regulations and program procedures. B. Documentation and Record Keeping The City is governed by the Texas Public Information Act, Chapter 552 of the Texas Government Code. This Agreement and all written information generated under this Agreement may be subject to release under this Act. 1. Records to be Maintained The Agency shall maintain all records that are pertinent to the activities to be funded under this Agreement. Such records shall include but not be limited to: a. Records providing a full description of each activity undertaken, including its location and the amount of funds budgeted,obligated,and expended for the activity; b. Records required to determine the eligibility of activities; c. Records required to document the acquisition, improvement,use, or disposition of real property acquired or improved with assistance; d. Records documenting compliance with the fair housing and equal opportunity components of the program; e. Demographic data for beneficiaries of these funds as specified in section VII (B)(4)below; and, f. Financial records as required. 2. Access to Records The Agency shall permit the City and auditors to have access to the Agency's records and financial statements as necessary for the City to ensure the requirements are being met. 3. Client Data a. The Agency shall maintain client data demonstrating client eligibility for services provided. Such data shall include,but not be limited to, client name,address, income level or other basis for determining eligibility, and 224-156 Page 6 of 17