Res 2024-047 approving a contract with Cenikor to provide a

Home Browse Search

DocuSign Envelope ID:COA2C376-D083-4406-8D6C-OA6C2103A7F3 description of service provided. Such information shall be made available to City monitors or their designees for review upon request. b. Safeguarding Sensitive Information. The Agency shall comply with The Privacy Act of 197415 U.S.C. § 552a,The Freedom of Information Act 5 U.S.C. § 552,and Section 208 of the E-Government Act regarding the disclosure of information about clients. 1) The collection,maintenance,use,and dissemination of Social Security Numbers (SSN's), Employer Identification Numbers (EINs), any information derived from SSN's and EINs, and income information under this subpart shall be conducted,to the extent applicable,in compliance with the Privacy Act and all other provisions of federal, state, and local law. 2) All assistance applicants shall be provided with a Privacy Act notice at the time of application. 3) All records,both electronic and paper copies, shall be maintained in systems that have the appropriate administrative,technical, and physical safeguards to protect the information,however current. 4. Disclosure The Agency understands that client information collected under this contract is private and the use or disclosure of such information,when not directly connected with the administration of the City's or Agency's responsibilities with respect to services provided under this contract,is prohibited unless written consent is obtained from such person receiving service and, in the case of a minor,that of a responsible parent/guardian. 5. Close-out The Agency's obligation to the City for the Program shall not end until all close-out requirements are completed. Activities during this close-out period shall include,but are not limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment,unspent cash advances,program income balances, and accounts receivable to the City), and determining the custodianship of records. 6. Audits and Inspections All Agency records with respect to any matters covered by this Agreement shall be made available to the City, grantor agency, or any of their authorized representatives, at any time during normal business hours, as often as deemed necessary,to audit,examine, and make excerpts or transcripts of all relevant data.Any deficiencies noted in audit reports must be fully cleared by the Agency within thirty (30) days after receipt by the Agency. Failure of the Agency to comply with the above audit requirements will constitute a violation of this contract and may result in the withholding of future payments. VIII. PERSONNEL AND PARTICIPANT CONDITIONS A, Civil Rights 1. Compliance The Agency agrees to comply with Title VI of the Civil Rights Act of 1964 as amended, Title Vlll of the Civil Rights Act of 1968 as amended, Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973,the Americans with 224-156 Page 7 of 17