Res 2024-155 approving funding agreements with Southside Community Center in the amount of $800,000.00 from funds received by the city under the American Rescue Plan

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If the Subrecipient wishes to amend the Program Description and/or Scope of Work,the Subrecipient shall seek approval from the City of San Marcos in writing prior to undertaking any actions relative to such change. Failure to do so may result in termination of this Contract Agreement at The City of San Marcos's discretion. 6. Program Budget An approved budget is incorporated and made a part of this Contract Agreement as attached in Exhibit 4& 5 ("Program Budget"). The City of San Marcos may require a more detailed Program Budget breakdown from time to time. The Subrecipient shall provide such supplementary Program Budget information as required by and on forms provided by the City of San Marcos upon request. The Subrecipient shall not obligate, encumber, spend or otherwise utilize SURF funds for any activity or purpose not included or not in conformance with the Program Budget unless the Subrecipient has received explicit written approval from the City of San Marcos to undertake such actions, including but not limited to,changes between Program Budget categories as follows: • For the purposes of this Contract Agreement, Program Budget categories include: o Non-Administrative Personnel Costs o Non-Administrative Office Space Costs o Administrative Personnel Costs o Program Delivery Costs • The Subrecipient must submit Program Budget category changes in the same form as originally proposed in the approved Program Budget, accompanied by a letter of justification. Program Budget changes may occur within a Program Budget category without the need for written approval from The City of San Marcos so long as(i)the specific category has been approved; (ii)there is no change to the total Program Budget category amount; and(iii)the changes to the Program Budget are documented. The Subrecipient acknowledges that this section has no effect upon the Program Description and or Program Schedule. Any amendment to the Program Description and or Program Schedule must be in writing approved by the City of San Marcos as provided for elsewhere in this Contract Agreement. 7. Fund Disbursement An initial payment of up to 15% of the total grant contracted amount will be made within 30 days of receipt of the SURE Requisition Form (Exhibit 7). Following sufficiently documented spend down of the 15% advance payment,the Subrecipient may request reimbursements as needed by submitting the SURF requisition form attached hereto as Exhibit 7("Requisition Form")with backup documentation detailing itemized expenditures by activity and cost categories. The City of San Marcos reserves the right to request additional compliance documentation before disbursing funds. Subrecipient must utilize SURF Requisition Form for monthly invoices. Except as otherwise provided in this Agreement,the Subrecipient shall not request disbursement of funds until funds are needed for reimbursement of eligible costs. The amount of each request must be limited to the amount needed and the proposed use of the funds must be documented and in accordance with the Program Budget, and all SURF regulations/guidance. Per the Subrecipient,reimbursements must be made within 30 days upon receiving proper documentation and forms, in order to keep the Subrecipient in good standing and in full operation. In the event the Subrecipient fails to pay contractors, subcontractors, vendors or others with claims against the Program,the City of San Marcos reserves the right to withhold all remaining program funds until payments and/or all conflicts/liens are resolved. The Subrecipient pledges to undertake contracts and subcontracts and manage payments using mechanisms that protect the interests of the Subrecipient and the City of San Marcos, such as retaining portions of contracts until completion and requiring bonds,warranties and insurance as appropriate. The Subrecipient will obtain competitive pricing quotes or bids for all services, contracts or purchases, in compliance 2 CFR 200.317-326—Procurement Standards and the Manual. Page 3 of 14 Initials: