Res 2008-051 - Laserfiche WebLink

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4.2 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES/EQUIPMENT Payments on account of the Vendor's provision of additional services or additional equipment as defined in Article 1.6 will be made monthly upon presentation of the Vendor's statement of services rendered or expenses incurred, less any disputed amounts, pending resolution thereof and an Authorization of Change in Services Form executed by the Vendor and the City. ARTICLE 5 VENDOR'S RECORDS 5.1 All expense records of Vendor will be kept on a recognized accounting basis acceptable to the City and will be available to the City at mutually convenient times. 5.2 The City, its auditors, federal auditors, and state agencies that have monitoring or auditing responsibilities for this Agreement will have access to any books, documents, papers and records of the Vendor which are directly pertinent to this Agreement for the purpose of making audit, examination, excerpts, copying and transcriptions. 5.3 The Vendor will furnish to the City at such time and in such form as the City may require, financial statements including audited financial statements, records, reports, data and information, as the City may request pertaining to the matters covered by this Agreement. ARTICLE 6 OWNERSHIP AND USE OF DOCUMENTS; LICENSE 6.1 All documents specifically prepared for the City by the Vendor in connection with this Agreement will become the property of the City whether any project related to this Agreement is executed or not. These documents will not include documents prepared by the Vendor for its own internal use or documents prepared prior to the execution of this Agreement. The City agrees that such documents are not intended or represented to be suitable for reuse for another project by the City or others and will not reuse these documents or disclose information legally deemed confidential to any third party except to the extent necessary to maintain the System after the term of this Agreement and as required by applicable law. Any such reuse by City or those who obtained said documents from City without written verification or adaptation by the Vendor will be without liability or legal exposure to the Vendor. 6.2 The Vendor will retain all of its records and supporting documentation relating to this Agreement, and not delivered to the City, for a period of the years except in the event that the Vendor goes out of business during that period, it will turn over, to the City, all of its records relating to the Project as necessary for continued maintenance or the System for retention by the City. 6.3 The Vendor grants the City the right to use the System, including the firmware included in hardware and software components, as installed by the Vendor. Such grant of rights is subject to the terms and conditions herein and, with regards to the EkaNetTM Data Manager and EkaNetTM Network Manager, subject to the terms and conditions of the Eka Systems Software Advanced Metering Infrastructure Agreement Page 18