Res 2025-075 approving a contract amendment with Community Action, Inc., of Central Texas, in the amount of $30,000.00; and new contracts with Business and Community Lenders of Texas in the amount of $52,688.00, Communities in Schools

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City of San Marcos �,,N„Lisp . Contract#2025-039.2 CONTRACT NUMBER 2025-039.2 UTILITY PAYMENT ASSISTANCE PROGRAM AGREEMENT " ' entered in and between THE CITY OF SAN MARCOS a municipality in This Agreement( Agreement )is a to e1 t�by w r ty the State of Texas("City"or"Owner") and Communities in Schools of Central Texas, 2521 East St. Elmo Road, Austin, Texas 78744 ("Contractor" or "Firm") for the purpose of allocating utility payment assistance funds allocated by the City to qualified customers. City Funds Less 10% Donations Funded 10% Administrative Fee Total Awarded Administrative Fee Amount Assistance Amount $11,813 $16,875 $3,188 $31,875 The City and Contractor agree as follows: 1. The City will be responsible for: • Providing the Contractor with the following exhibits for use in completing contract activities: o Utility Payment Assistance Process(Exhibit"A"); o City Application for Utility Payment Assistance(Exhibit"B"); o Notice of Request for Utility Payment Assistance(Exhibit"C"); and o Utility Payment Assistance Tracking Record(Exhibit"D"). • Verifying appropriations,per fiscal year(October 1 through September 30),for distribution to qualified customers of the City of San Marcos Utility Services. The distribution will be for electric utility customers and water/sewer utility customers. • Establishing a reserve for the appropriated funds in the fiscal year. • Applying the payment to the customer's account,when the approved Notice of Request for Payment Assistance Form(Exhibit C )is received from the Contractor on behalf of a customer. • Scheduling quarterly meetings with the Contractor to review the distribution of City funds. • An administrative fee of up to ten percent (10%) of assistance award amount will be paid to the Contractor for administration of the program. The Contractor agrees and assures that total administrative fees charged for the administration of the Utility Payment Assistance Program shall not exceed the total amount of payment assistance provided to utility customers, unless prior written authorization is provided to the Contractor by the City. Administrative fees must be reasonable, proportional,and transparently disclosed to ensure the primary allocation of funds remains focused on direct payment assistance to customers. The administrative fee will be paid at the end of the quarter for which the services are provided. 2. Contractor will be responsible for: • Obtaining written verification from the Utility Billing Manager prior to the start of each fiscal year for approved funding level. • Reviewing and approving applications for utility payment assistance. 1