Res 2009-157 - Laserfiche WebLink

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Each grievance shall be written and state: 1) a brief statement of the dispute and the factual basis for the dispute; 2) identify the applicable sections of this Agreement alleged to have been violated; 3) identify the specific remedy or adjustment sought; and 4) be signed by the aggrieved Officer, or if filed by the Association, the Association President or Grievance Committee Chairman. Any claim or dispute by an employee or group of employees under this Agreement which includes a claim for pay or benefits for any past pay periods must be filed by the employee with the Association within thirty (30) calendar days of the date when the employee knew or reasonably should have known of the claim. Disputes by the Association or an aggrieved Officer must proceed following these steps: Step 1. An aggrieved Officer must submit his grievance to the Association Grievance Committee within fifteen (15) calendar days of the date upon which the Officer knew of, or should have known of, the facts giving rise to the dispute the basis of the grievance. A complete copy of the grievance shall be forwarded to the Department Head within three (3) calendar days of the submission to the Committee. The Association Grievance Committee shall meet within fourteen (14) calendar days of receipt of the grievance and determine whether a meritorious grievance exists. If the Grievance Committee determines that no meritorious grievance exists, it shall notify the Department Head within three (3) calendar days of such determination and that no further proceedings will be necessary. If the Grievance Committee determines that a meritorious grievance exists, it shall proceed to submit the grievance to the Department Head within five (5) calendar days of the date of the Committee determination. Step 2. The Department Head may require by policy for submission of contract disputes within the chain of command, but shall determine the matter within thirty (30) calendar days of its receipt from the Association. The Department Head shall make his or her determination in writing. Step 3. If the grievance is not resolved in Step 2, the Association Grievance Committee may advance the grievance by submitting the written grievance to the City Manager or his designee within ten (10) business days of receipt of the Department Head determination. The City Manager or his designee shall review the grievance and render a decision in writing to the Association Grievance Committee within ten (10) business days of receipt of the grievance. Step 4. Either Party shall have the right to seek mediation of the dispute by requesting same within ten (10) business days from the date of delivery of the City Manager's or his designee's decision. The mediation shall proceed before a mutually agreed mediator or a mediator from the Federal Mediation and Conciliation Service. If the representatives have not been successful in resolving the issue within sixty (60) calendar days, the matter may proceed to arbitration if agreed in 13